HR Administration - Senior Specialist - Human Resources

Location Designation: Hybrid - 3 days per week 

 

 

 

Be part of a dynamic team shaping the future of talent at New York Life. As part of Human Resources, you'll contribute to a comprehensive strategy that attracts, develops, and retains top talent. Whether it's identifying future leaders, crafting engaging learning experiences, or fostering a vibrant workplace culture, your work directly empowers individuals and fuels the company's growth. Join us and play a vital role in making New York Life a destination employer for generations to come.

 

 Role Overview:  We are seeking a versatile, highly organized and detail-oriented individual to join the HR Department Strategy and Administration team. This position plays an essential role in coordinating departmental events and meetings, handling various administrative responsibilities, supporting internal communications, and providing general administrative support across all areas of HR.  This role ensures the smooth operation of HR events, meetings, and administrative functions, contributing to a positive and efficient HR environment.z

 

What’ll You’ll Do:

Department Meetings Coordination

• Develop and maintain annual HR Department calendar, including planning and scheduling meetings and events, with input and guidance from manager, Admin Team, and referencing established practices and guidelines.
• Handle planning and ensure high quality execution of all HR Department-wide meeting/ event logistics, including but not limited to conference space reservations, calendar invites, and catering orders, working closely with the HR Admin Team, Corporate Communication, Events, Multimedia, Corporate Services and the Conference Center teams as needed. Work with HR Budget Team for approval of all associated costs.
• Prepare and manage the presentation materials for Human Resources town halls and other department-wide events. working closely with internal corporate communications, presenters, and HR leadership as needed.
• Coordinate HR department leadership meetings, including agendas and materials coordination, working with your manager, the HR Admin Team and HR leadership.
• Develop and administer surveys for various department events, including coordinating communication to employees and providing survey results to leadership.
• Maintain HR Communications Outlook Calendar with all HR department meetings and events.

 

Administrative Support

• Own and maintain Annual Calendar, planning and schedule.
• Department P-Card Owner, responsible for managing orders, expense reporting, and tracking details.
• Update Administration procedures and content regularly
• Maintain functional HR department organizational chart (in PPT) and keep current version posted on internal site.  
• In coordination with the HR Admin Team:
  • Maintain the organization and optimal functionality for office common areas, e.g., the copy areas, conference rooms and pantry, including monitoring and managing supplies inventory and ensuring adequate supply of paper for all HR printers in common areas.