Administrative Assistant

Benefits Available After 90 days:

• 401k Retirement 
• Insurance
• Paid Time Off
• Tuition Assistance
• Room Discounts Worldwide
• ClubGo Membership (Free Vacations)

Shift: Morning Shift. Available to work weekends 

At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you.   

POSITION DESCRIPTION:
This position will be responsible for providing support to the General Manager.  This person must be knowledgeable and diplomatic in their dealings with other departments, vendors, owners and guests. 

ESSENTIAL DUTIES AND TASKS:  

• Procurement, and AR/AP.  Also responsible for creating, compiling, updating/distributing various weekly and monthly reports.
• Assists in preparing RFP’s, PAF’s, PowerPoint presentations, and spreadsheets.  Monitor’s expenditures, tracks orders, and payments
• Product sourcing with vendors
• Schedules meetings, assist with coordinating department events, schedule vendors and inspections, as well as take meeting notes.
• Monitor/maintain company compliances and Team Member trainings.
• Monitor/maintain inventory of supplies, equipment, uniforms.
• Assist with cash handling
• End of Month Reconciliations

EDUCATION and/or EXPERIENCE:

• Previous administrative experience required.
• Customer Service and/or hospitality experience a plus.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Any certifications a plus.
• valid Driver's License with at least one year of driving experience.
   

QUALIFICATIONS:

• Must be at least 18 years of age with an active driver's license and one year of driving experience. 
• Must have excellent organizational skills and be detail oriented.
• High degree of confidentiality.
• Must possess strong verbal and written communication skills.
• Proficiency with Microsoft Office to include Word, Excel, PowerPoint, and Outlook.
• Excellent customer service skills.
• Ability to work in a fast paced environment.
• Must be able to lift up to thirty pounds.