Executive Assistant / Business Assistant (m/f/d) to the CHRO 1 1

 

Standort: Filderstadt, Heidelberg 

Fachbereich: Corporate Functions & Administration 

Karrierelevel: Professionals 

 

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For our location in Filderstadt (near Stuttgart) we are looking with immediate effect for an

 

EXECUTIVE ASSISTANT / BUSINESS ASSISTANT (M/F/D) TO THE CHRO

 

This is a unique opportunity for a proactive and versatile talent to support the Chief Human Resources Officer (CHRO). This individual will be responsible for managing an exciting and diverse set of tasks that require a combination of executive assistance, project management, and business skills. The ideal candidate should be able to multitask, possess exceptional organizational skills, and have a keen eye for detail and quality. Interaction with senior management should come naturally.

 

WHAT MAKES YOUR JOB EXCITING:

 

EXECUTIVE ASSISTANCE:

• You will manage the CHRO's calendar, schedule appointments and coordinate meetings. You will ensure optimal time management and efficient use of her time
• You will be responsible for the travel management of the CHRO.
• You will act as a liaison between the CHRO and internal/external stakeholders and communicate in a target group-oriented, professional, and discreet manner
• You are the contact person for executives, employees, customers, and partners. In doing so, you will greet and interact with high-level guests and visitors
• You will facilitate internal and external communication, e.g., in the context of external speaker events
• Presentations, reports, and documents for the CHRO will be professionally prepared or edited. You will ensure accuracy and compliance with corporate standards

 

PROJECT MANAGEMENT:

• You will work closely with the CHRO and her HR leadership team to initiate, plan, execute, monitor, and close HR related projects, ensuring they are aligned with business objectives
• As part of these projects, you will develop timelines, establish milestones, and action plans, monitor progress, and address any deviations from the plan
• You will coordinate cross-functional project teams, ensure effective communication, and timely completion of project deliverables
• You will assist the CHRO in analyzing HR metrics and data, identifying patterns, trends, and areas for improvement, and contributing to data-driven recommendations
• You will take initiative to identify and seize opportunities that add value to the efficient operation of the team and office

 

WHAT AWAITS YOU:

• Great working atmosphere in a successful, ambitious team with flat hierarchies
• Organized knowledge exchange and further development with experienced, highly motivated colleagues
• Professional and personal development through varied, challenging projects in an absolute growth industry as well as innovative career models
• Numerous benefits such as flexible working hours, catering, accident insurance, further training opportunities, etc.

 

YOUR TALENTS:

• You have a bachelor's degree in business administration, human resources, project management or a related field
• You have relevant work experience as an executive assistant - ideally in an international environment
• You have excellent organizational skills and can effectively manage multiple priorities and deadlines
• You have strong interpersonal and communication skills and can interact professionally with all levels of the organization
• You are adept at using project management tools and software
• You can multitask and juggle multiple projects and deadlines while maintaining a positive, proactive, and professional attitude
• Excellent knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint) and internet research skills
• You have fluent German and very good English skills