Administrative Associate, Personal Investor Technology

In Personal Investor Technology, we’re revolutionizing the tech landscape with a client-first platform that sets the standard for experience and advice. We’re driven by a culture of engineering excellence, fueled by a passion for innovation, and committed to delivering speed, resilience, and value.

As an Administrative Associate, you will:

• Maintain calendar for department and leaders, including scheduling meetings, organizing and coordinating events, and tracking attendance. Make travel arrangements and order refreshments when needed.
• Follow established procedures and guidelines, with opportunity to exercise independent judgment.
• Order department office supplies as needed and monitor expenditures.
• Prepare correspondence, reports, meeting minutes, presentations, and other written and visual materials.

What it takes:

• Minimum of 2 years administrative or related experience, preferably in a medium to large size organization
• High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred
• Experience managing calendars for multiple leaders.
• Experience with Microsoft Office products.
• Strong organizational and interpersonal skills.
• Ability to take direction, be adaptable, and balance multiple priorities.
• A positive and collaborative demeanor!

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.