Administrative Coordinator

<h2>The Role</h2> <p>The&nbsp;Administrative Coordinator&nbsp;prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management &amp; operational leadership while provides a wide cast net to the team.&nbsp;This person is extremely friendly and positive, organized, and thorough.&nbsp; The&nbsp;Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude.&nbsp;</p> <h2>Responsibilities</h2> <ul> <li>Assist management with ongoing projects as assigned, balancing short and long-term deadlines</li> <li>Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted</li> <li>Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature</li> <li>Write and distribute email, correspondence memos, letters, faxes and forms</li> <li>Ensure efficient and smooth day-to-day operation of facility</li> <li>Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment</li> <li>Sign for, schedule and accept deliveries, ensure accuracy of orders</li> <li>Create detailed, accurate calendar appointments for management and internal meetings on shared calendars</li> <li>Perform daily, weekly and monthly security checklists</li> <li>Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)</li> <li>Keep common areas clean and tidy, including reception, meeting rooms, and kitchen</li> <li>Facilitate group lunch set-up and light trash removal</li> <li>Light data entry and proofreading/polishing internal and external documents</li> <li>Creation of Power Points and/ or reports for distribution</li> <li>Provide general support to visitors and act as the point of contact for internal and external clients</li> <li>Submit and reconcile expenses to include blue bird reports and petty cash</li> <li>Any other task as assigned</li> </ul> <h2>Qualifications</h2> <ul> <li>2 years’ experience in an administrative role</li> <li>Excellent professional verbal and written communication skills</li> <li>Capacity to multi-task and stay organized in a fast-paced environment</li> <li>Proven ability to work within a team environment and support colleagues</li> <li>Hospitality experience is a plus</li> <li>Understands and complies with the rules, regulations, policie