Administrative Assistant - Global Clinical Development Team

 

Work Your Magic with us! Start your next chapter and join EMD Serono.

 

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

 

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

 

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

 

Your Role:

As an Administrative Assistant within the Global Clinical Development team, you will work closely with administrative colleagues across multiple international sites to provide proactive, comprehensive support to the Head of Clinical Development Immunology and the broader team across the US and EU.

You will manage day-to-day operations, including calendar management, travel arrangements, contract creation, invoice processing, and coordinating meetings (virtual and on-site), while also supporting cross-border coordination and ensuring smooth global operations.

Responsibilities: 

• Collaborate closely with administrative professionals across regions within Global Clinical Development to drive consistency and operational excellence
• Promote transparency and adherence to internal processes for smooth workflows among assistants
• Manage and coordinate complex executive calendars, prioritizing strategic objectives and resolving conflicts
• Act as a trusted partner and gatekeeper to the Head of Clinical Development Immunology, upholding professionalism and confidentiality
• Anticipate needs and proactively address gaps to ensure seamless daily operations
• Coordinate domestic and international travel with detailed itineraries and real-time adjustments
• Oversee expense reporting, invoicing, budget tracking, and administrative financial activities per policies
• Plan and execute internal/external meetings (leadership events, offsites, governance forums) with organized agendas and follow-ups
• Maintain organized, compliant records for documents, contracts, and correspondence
• Support onboarding of new team members, including logistics, systems access, and stakeholder connections

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Who You Are: 

Minimum Qualifications:

• High School diploma or GED and 5+ years of administrative assistant experience

 

Preferred Qualifications:

• Demonstrated experience supporting international teams and stakeholders across multiple regions (US and EU), with a track record of coordinating globally dispersed activities
• Experience supporting executives in a global, cross-border environment
• Familiarity with international travel coordination, including visa processes and requirements
• Strong interpersonal skills with a collaborative approach
• Exemplary organizational, planning, and time-management abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with Outlook, Teams, and related tools
• Ability to multitask, prioritize daily workload, and handle sensitive, compliance-related information with discretion and confidentiality
• Poised, composed, positive, and solution focused

 

Pay Range for this position: $35.00 - $53.00/hour

 

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