Executive Assistant

Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

SALARY: $76,800 - $91,200 bonus and long-term incentive eligible

COMPANY:  
Michelob ULTRA. Cutwater Spirits. Budweiser. Kona Brewing Co. Stella Artois. Bud Light. That’s right, over 100 of America’s most loved brands, to be exact. But there’s so much more to us than our top-notch portfolio of beers, seltzers, and more. We are powered by a 19,000-strong team that shares our passion to create a future with more cheers. We look for people with talent, curiosity, and commitment and provide the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do? 

ROLE SUMMARY:

The primary role of the Senior Coordinator, Executive Office, is to provide support to our CTO and CFO, based in the US CSO office in New York City. Routine responsibilities will include handling the executives’ calendars, coordinating travel arrangements and itineraries, scheduling and preparing for meetings and other events, managing the office budget, processing the expenses and leading critical special projects at the discretion of the leadership team. This role has exposure to senior leaders within our organization and provides excellent growth opportunities within the world’s largest beer company. The ideal candidate will have excellent communication skills, the ability to meet tight deadlines and can adapt to constantly evolving priorities and has a strong mastery over the Microsoft Office Suite: Excel, Power Point, and Word. If you are an experienced executive assistant with strong initiative, organizational and administrative skills, strong work ethic, integrity, discretion, and professionalism - we would love to meet you!

JOB RESPONSBILITES:

• Coordinate a complex schedule for senior level executives

• Prioritize a timely approach to projects and daily work

• Strategize annual meeting cadence

• Manage calendars with the ability to prioritize meetings and last-minute requests

• Arrange internal and external meetings including all details (zoom, meeting room)

• Plan and coordinate conferences/events that bring people together from all over the country including meeting venue, food/beverages, technology needs, schedules, travel, costs

• Process and approve expense reports (executives and direct reports)

• Arrange domestic and international travel and transportation. And provide detailed travel itineraries for every business trip.  Assist with Passport and visa requests

• Manage office/break room needs/supplies (inventory, ordering, costs)

• Order/retrieve lunches as requested

• Organize and file documents, manage task lists, handle telephone calls, mail, shipping and messenger runs as needed.

• Maintain professionalism and strict confidentiality with all materials and requests

JOB QUALIFICATIONS:

• 1-3 years of project management and/or executive coordination experience

• Some advanced schooling required, Bachelor's degree preferred.  

• Ability to work with senior level executives

• Proficiency in Microsoft Office (PowerPoint, Word, Excel, Outlook) with an aptitude to learn new software and systems

• Flexible team player that can adapt to changes in a fast-paced environment

• Detail oriented and excellent verbal and written communication skills 

• Strong time management skills with the ability to pr