Sr. Grants Accountant
United Way of Greater Los AngelesAbout the role
WHO WE ARE
WHY WE NEED YOU
We are inviting analytical and dedicated professionals with a passion for turning financial data into actionable steps to apply for our Sr. Grants Accountant role.
You'll contribute to the success of our economic empowerment and sustainability work by supporting financial administration of United Way’s third-party administration contract with LA County’s Justice, Care & Opportunities (JCOD) department, managing complex financial processes, supporting nonprofit service providers with financial technical assistance, and ensuring public resources are invested responsibly and effectively.
In this role, you'll have the opportunity to do more than account for grant funds. You'll help ensure millions of public dollars reach community organizations and create meaningful economic opportunity across Los Angeles County.
HOW YOU’LL CONTRIBUTE TO THE CAUSE
- Serve as the primary Finance point of contact for assigned programmatic teams and grantees, modeling a responsive, solutions-oriented approach.
- Build and own strong grantee relationships that drive timely contracting, payment setup, invoicing, reporting, and compliance.
- Lead finance-focused Technical Assistance for grantees — coaching, office hours, and templates on invoicing, budgeting, documentation, and reporting — and track participation and effectiveness.
- Manage the grantee Help Desk for finance matters, resolving invoicing, payment, compliance, approval, and systems questions, and documenting activity for County reporting.
- Drive coordination across Finance, Program, Grants, Legal/Contracts, and Data teams to move awards from selection through contract execution to payment.
- Own a master tracker of all grantees, covering award and contract status, budget, payment structure, required documents, banking setup, and open items.
- Drive each grantee from award notification through full contract execution, ensuring all paperwork is complete before payment begins.
- Direct the collection and review of fiscal setup documents, including signed agreements, W-9s, ACH/banking details, and vendor setup forms.
- Follow up directly with grantees to resolve missing, incomplete, or inconsistent documentation.
- Ensure all contract and payment setup information is accurate and audit-ready before any disbursement is processed.
- Own the end-to-end grantee payment process, from invoice intake and review through Sage Intacct upload, AP coordination, and confirmation of disbursement.
- Review grantee invoices for completeness, accuracy, budget alignment, allowable cost support, and consistency with the grant agreement.
- Track each payment from submission through disbursement, maintaining accurate records of dates, amounts, and unresolved issues.
- Drive timely payment resolution with grantees, Finance leadership, Program staff, and Accounts Payable, escalating concerns as needed.
- Maintain detailed financial tracking by grantee, program, allocation, and balance to support quarterly, year-end, and closeout reporting.
- Ensure grant transactions are accurately coded and prepare journal entries, reclasses, and accruals for assigned grants and payments.
- Own audit-ready financial records for the assigned portfolio, retained in accordance with record retention and audit requirements.
- Track key deadlines for invoicing, reporting, compliance, and closeout, and proactively flag significant or recurring
Grantee Relations, Technical Assistance & Help Desk
Grantee Onboarding, Contracting & Payment Setup
Payment Administration, Invoice Review & Budget Management
Financial Systems, Compliance, Documentation & Data Integrity
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