Project Specialist

JOB SUMMARY:

The Project Specialist is responsible for the management of various annual projects ranging from $1K to $1M in scope. 

 

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Assess facility conditions
• Assist with capital improvement plan (CIP) budgets and recommending priority
• Develop and manage Request for Proposal (RFP) documents
• Develop scope of work
• Advertise projects publicly to be bid aligned to clients bidding and procurement procedures
• Perform contractor bid walk throughs
• Respond and document communications, request for information, and develop addendum resulting from the bid process.
• Perform reference checks and other due diligence in contractor selection
• Summarize bid responses and recommend for contract selection to Facilities Director and Business Administrator
• Perform contract administration duties including verifying certificates of insurance
• Schedule work to least impact operations with internal customers as well as contractor(s)
• Ensure contractor is aware of all internal policies, emergency procedures, and safe work practices
• Perform regular job meetings
• Inspect quality of work as compared to contractual obligations
• Approve and submit invoices for contractor payment according to contract terms and conditions
• Manage punchlist and warranty issues that may arise after project close out
• Maintains effective ongoing customer, contractor, and community relations
• Other tasks as assigned by the Property Manager and Client
• Current knowledge of procedures and practices
• Excellent verbal and written communication skills
• Demonstrates experience with MS Office (excel, word, etc…)
• The ability to interact effectively at all levels
• Four year degree preferred or relevant licenses/certifications. 
• The willingness to perform all assigned tasks within their ability.

About UG2:

At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace.

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas.