Executive Assistant, Music Business & Legal Affairs, The Walt Disney Studios

Job Posting Title:

Executive Assistant, Music Business & Legal Affairs, The Walt Disney Studios

Req ID:

10091383

Job Description:

About the Role & Team

For The Walt Disney Studios to transform to a truly modern entertainment company and compete in a highly dynamic and volatile global marketplace, we must put audiences at the center of everything we do. This transformation requires that we understand our audiences better than ever before and engage them in an integrated way across our brands, windows and platforms.

This position will provide overall administrative support for the executive of the team and other team members as needed, including but not limited to answering phones, maintaining busy calendars and arranging day-to-day meetings.

What You Will Do

• Manage all incoming phone calls and communications
• Coordinate meetings, including logistics, preparation, invitations, materials, and note-taking
• Manage calendars, including long range planning and day-to-day meetings
• Coordinate travel
• File reference materials
• Prepare all business-related expenses, ensuring expense reports and invoices are completed and filed in a timely manner
• Order supplies/materials and process invoices where necessary
• Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Support departmental projects as needed
• Troubleshoot occasional facility issues
• Additional duties as required

Required Qualifications & Skills

• Friendly, easy-going manner to handle varied personalities, responsibilities and assignments
• Excellent written and verbal communications and interpersonal skills to ensure successful interaction with senior executives, business unit contacts, and key external partners
• Ability to make independent decisions in the handling of sensitive and confidential information while exercising good judgment and discretion
• Detail oriented with superior organization skills
• Competence in general administrative skills including answering the phone, filing etc.
• Excellent skills in typing/grammar/spelling with proficiency in Microsoft Word, Excel, Database Management, PowerPoint, Keynote and Outlook
• Technology literate
• Ability to work overtime when special projects dictate
• Overall working knowledge with the SAP system helpful
• Team player - willing to work with other assistants and staff at all levels
• Organized in thinking and execution to maintain an efficient office, including files, databases, and other information
• Ability to multitask with urgency
• Positive attitude and the ability to be proactive, resourceful and flexible
• Exceptional organizational and follow-through skills with the ability to work on many projects simultaneously

Preferred Qualifications

• Concur experience a plus
• NetDocs experience a plus

Education

• Bachelor’s degree or equivalent experience preferred

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. Apply today!

The internal title for this position is Secretary IV. 

The hiring range for this position in Burbank, California is $63,400.00 to $85,000.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Business Affairs

Job Posting Primary Business:

Business Affairs

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-05-30