Executive Assistant I

Executive Assistant I

Job Description

As an Executive Assistant, you’ll provide high-impact, confidential administrative support to the Senior Director and leadership team within the Family Care & Professional Materials & Design Engineering (MD&E) organization. The role requires strong organization, attention to detail, and proficiency across Microsoft tools, with the ability to support senior leaders, global teams, and cross-functional partners. 

In this role you will:

• Manage complex executive calendars, governance forums, and cross-functional meetings. 

• Prioritize meeting requests and resolve scheduling conflicts. 

• Draft and send professional communications on behalf of leadership. 

• Coordinate domestic/international travel, itineraries, and expense reporting for Kimberly-Clark Leaders. 

• Coordinate department meetings, learning sessions, and Experimental Mill administrative needs. 

• Support onboarding and offboarding for employees, Co-Ops and contractors. 

• Maintain SharePoint and Teams sites (org charts, governance calendars, templates, reference materials). 

• Assist with visitor coordination for Neenah campus and the Experimental Mill (rooms, schedules, hospitality). 

• Support workshops, teambuilding events, and working sessions (logistics, materials, action items).

• Maintain department distribution lists, org charts, and administrative records.

• Create and manage purchase requisitions and receipts (Coupa/Ariba or equivalents).

• Ensure compliance with KC policies related to travel, expenses, procurement, information security, and confidentiality.

About Us 

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.  

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark. 

Led by Purpose. Driven by You. 

About You 

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. 

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.  

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.

To succeed in this role, you will need the following qualifications:

• Associate degree or equivalent experience. 

• 5+ years of administrative experience supporting senior leaders (Sr Director/VP level). 

• Experience managing global calendars and supporting global teams. 

• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

• Ability to handle confidential information with discretion and provide high-level service. 

• Experience with Zoom, Teams, SAP, Workday, Concur and polling tools/applications.

• Ability to travel locally less than 5% (planned in advance). 

Preferred:

• Experience supporting R&D, engineering, manufacturing, or pilot plant environments. 

• Familiarity with safety-sensitive facilities and coordinating training/access. 

• Experience in a global or matrixed organization. 

• Experience using Coupa, AI and digital billboards

Total Benefits 

Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.  
 

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-ex