Project Administrator II

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare. At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

About this Role

IME is seeking a Project Administrator II to join their growing team!

 

• Do you have the desire, skills, and proven strategy to be part of a winning team?
• Do you love the challenge of finding unique solutions for complex projects?
• Does the idea of growth and expansion motivate you?
• Are you a team player who is ready to take on the responsibility of a prime role in a growing company?

 

Then come join us at IME’s Reno location, nestled on the eastern slope of the Sierra Nevada Mountains. With its excellent weather and endless list of outdoor adventures, Reno is a vibrant region where you can grow your career, enjoy an active lifestyle, and be part of a growing city filled with endless possibilities!

 

We are seeking a detailed team player to join our dynamic electrical construction team as a Project Administrator II. The ideal candidate will be responsible for financial and administrative processes throughout all phases of construction projects.  PAs will assist the project management and finance teams in managing project setup, contract administration, financial reporting, and project close-out.  

What You'll Do

Key Responsibilities: 

• Contract Administration: Reviews and manages project contracts to ensure compliance with terms and conditions. Coordinate contract changes, amendments, and renewals as needed. Maintain accurate and up-to-date contract records. Requests insurance certificates, tax exemption certificates, and request bonds as needed per contract.  
• Job Booking and Job Setup: Coordinates job bookings with clients and project managers. Ensures timely and accurate setup of new projects, including scheduling, resource allocation, and procurement of materials. Facilitates bookings, change orders, and budget revisions. Processes schedule updates and RFI’s to customers. Creates O&M manuals and facilitates job closeouts.
• Billing and Collections: Ensures accurate and timely billing per project milestones and proactively pursues collections. Research discrepancies in costs and billing and takes the appropriate action to correct issues in consultation with the Project Manager.
• Document Control: Organize and e-file project documentation for all project related documents, including contracts, plans, permits, and correspondence. Familiar with obtaining tax exemption certificates for projects that are tax exempt.  Document control and quality assurance for a variety of complex documents, including documents that may be utilized in a legal setting. Ensure confidentiality and security of sensitive information.
• Initiating and Enforcing Liens: Identifies potential lien situations and initiates lien processes when necessary. Coordinates with legal counsel and stakeholders to enforce liens and resolve disputes. Maintains lien records and documentation.
• Budgeting: Collaborates with the Project Manager supplying accurate weekly and monthly project financial updates, rollouts, and projections. Assists in the preparation of project budgets and forecasts. Participates in project and Cost to Complete meetings.  Mitigates project risk by monitoring open committed, PO, and quote and invoice matching. Monitors project expenses reports variances and works closely with Project Manager to optimize profitability.
• Team Mentorship and Training: Actively guide and develop the skills of other team members through new hire training and support to help them grow within their roles and contribute effectively to the team.

What You'll Bring

Knowledge, Skills & Abilities: 

• Proficiency in Microsoft Office Suite, PDF software (Bluebeam a plus) and project management software (Procore).
• Working knowledge of financial software, JDE preferred. 
• Strong organizational, communication, and problem-solving