Senior Financial Operations Manager

About Woolf

Woolf is a pioneering force in university education, backed by leading Silicon Valley investors. Our mission is to reshape the future of learning by expanding access to high-quality education on a global scale. Learn more at Woolf University.

We’re a rapidly growing university startup, already enrolling over 10,000 degree students from around the world. With a globally distributed, primarily remote team, we thrive on collaboration across diverse locations, perspectives, and expertise.

The Opportunity

Woolf is seeking a Senior Financial Operations Manager with a CPA or CFA certification to lead our financial operations function. This role is crucial for ensuring seamless financial processes across complex contracts, accurate financial reporting, and effective cash flow management across multiple currencies and entities. The ideal candidate will thrive in a fast-paced environment, possess exceptional attention to detail, and demonstrate a strong ability to implement scalable financial systems.

Team

You will interface regularly with the leadership team and cross-functionally with other relevant stakeholders to build out an efficient and effective finance function that can accurately reflect the state of our fast-growing business.

You will step in to a well-defined, process-oriented monthly cycle with weekly cash reporting and booking reporting against monthly targets, AR and AP, financial close package, with updates to the company financial model.

You will have or hire 1 or more direct reports in 2025 to support AR and AP, and cross-functional support until then. You will own FP&A and the company financial model with the CEO and members of the New Business team.

Working Hours: Must have 6 or more hours of overlap with US Pacific Timezone (PST).

Start Date: Immediate

Responsibilities

1. Customer-Facing Financial Operations (AR)

• Oversee and implement all financial operations related to monthly invoicing, ensuring compliance with complex contractual terms.

• Manage customer relationships by addressing and resolving any billing or financial inquiries in a timely and professional manner.

2. Financial Close (Accounting)

• Lead the monthly financial close process, ensuring accuracy and timely reporting.

3. Financial Modeling (FP&A)

• Update and maintain the financial model to support strategic decision-making and business forecasting.
• Update the customer weekly booking report against monthly projections.
• Oversee staff planning updates and their alignment with financial forecasts.

4. Cash Flow Management

• Produce weekly cash flow reports across multiple currencies and legal entities.
• Monitor bank accounts and ensure adequate cash reserves for operational needs.

5. Vendor & Budget Management (AP)

• Serve as the primary liaison for all vendors, negotiating cost-effective and values-aligned alternatives.
• Prepare and monitor annual budget figures for operating expenses.

6. Financial Reporting

• Generate quarterly financial and cash flow reports for the Board of Directors.
• Reconcile monthly activity and produce financial statements, working closely with other operational stakeholders.

7. Process Excellence

• Design scalable bookkeeping and financial processes to support a rapidly growing organization.
• We may overhaul our invoicing system in 2025, using Stripe Billing or similar.
• Maintain organized, up-to-date, and accessible financial files.
• Collaborate with operations and data teams to build cross-functional efficiency and ensure data accuracy.

Requirements

Certification Required: CFA or CPA.

Education: MBA or management consulting experience (BCG, McKinsey, Bain, or Big Four).

Experience:

• 5+ years in financial management, accounting, or bookkeeping, preferably in a high-growth or startup environment.
• Proven ability to oversee AP/AR, financial close, and cash flow processes.
• Proven ability to handle inter-company eliminations with multi-currency and international financial operations is required
• Ability to manage complex booking to amortization schemes with accuracy and GAAP compliance

Skills:

• Advanced proficiency in Excel, Google Sheets, and accounting tools like QBO (QuickBooks Online).