Executive Assistant

About Tides 

Tides is a nonprofit and philanthropic organization committed to advancing social justice. We work across the social sector to shift power to communities of color and other groups historically denied power. 

Centering equity and justice in everything we do, we collaborate in deep partnership with movement leaders, nonprofits, donors, foundations, and corporations to amplify the impact of their work by providing services like fiscal sponsorship, donor advised funds, grant making, and a variety of innovative solutions. Learn more at tides.org.

About the Role  

Tides is seeking an Executive Assistant to be a supportive force for Tides’ Executive Team, including but not limited to the Chief Financial Officer and Tides Center Executive Director. Ideal candidates will be proactive problem solvers with exceptional communication skills, great attention to detail, and the ability to help executives see around corners. Given the dynamic nature of the executive landscape, Tides relies on Executive Assistants to be flexible and consistent while maintaining the confidentiality of the position. This will be a hybrid position, requiring up to three days per week onsite in our Financial District office, as needed. 

What you will Do 

Senior-Level Administrative Support

• Provide sophisticated calendar management, including ensuring key deadlines and action items are flagged and met.
• Make judgments and recommendations to ensure smooth day-to-day engagement. 
• Act as the liaison between staff members, external stakeholders, and executive leaders to ensure important information is relayed and escalated issues are flagged and resolved. 
• Draft communications on behalf of executives; including but not limited to memos, emails, and meeting agendas.
• Take meeting notes as requested or required.
• Manage all travel logistics for executives.
• Process vendor invoices for payment; coordinate timely expense reports and reconciliation.
• Provide backstop support to other EAs as needed.

Project Management & Strategic Support

• Provide project management support, including proactive support of materials management and development (PPT, memos, etc.) to busy executives.
• Support executives and senior executive assistant with board materials preparation.
• When required, act as a thought partner to executives and senior executive assistant on special projects.

Event & Retreat Planning

• Work with executives to plan and execute event and retreat agendas.
• Manage event logistics, including but not limited to reserving conference rooms, catering and refreshments and arranging for audio/visual and IT support.
• Support senior executive assistant with board meeting planning and execution, as needed.

Office Management

• Work in coordination with Tides Facilities team to maintain tenant scheduling and space utilization calendars.
• Provide troubleshooting support for tenants, including office tours and training, as needed.
• Help maintain an orderly and well-supplied office environment. 

What you will Bring 

• Strong alignment with Tides’ Vision, Mission and Approach and our organizational values of respect, equity, empowerment, accountability, and creativity.
• The ideal candidate will have experience supporting multiple executives.
• Professional competency with Microsoft Suite. Familiarity with SharePoint and Salesforce is a plus.
• Excellent interpersonal and relationship management skills.
• Highly resourceful team-player approach, with the ability to be effective while working independently.
• Excellent communication skills with internal and external staff, clients, Board, and stakeholders.
• Attention to detail and dedication to accuracy and timeliness.
• The ability to handle confidential matters with diplomacy.
• Adaptability in aligning with a variety of working styles and approaches.
• Sense of humor!
• An enthusiasm for organizational and operational excellence in accelerating social change.

Ideal Experience   

5 - 7 years of senior-level administrative experience.