Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University - San Antonio

Department

Office of Student Activities

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

The Cisneros Institute for Emerging Leaders at Texas A&M University-San Antonio is seeking an Administrative Coordinator I to provide administrative support for the Assistant Dean of Students and the Office of Student Life. This role includes exercising discretion and independent judgment in matters of significance. The position requires strong organizational, communication, and leadership skills to ensure smooth office operations. Reporting to the Director of Student Life, the successful candidate will serve as a key member of the Cisneros Institute, supporting student success and engagement.

Salary: $39,400 annually

Responsibilities:

40% - Managing Office/Front Desk Responsibilities

• Serves as the office manager, overseeing administrative operations and front desk responsibilities.

• Monitors and ensures adherence to office procedures, making recommendations for improvements.

• Provides frontline administrative support to incoming and current students, as well as their families while serving as a liaison for student organizations and advisors.

• Ensures compliance with university policies and procedures in administrative operations.

• Coordinates travel arrangements and prepares itineraries.

• Coordinates meetings, seminars, and special events, providing on-site support as needed.

• Assists with logistics for student engagement events, including venue reservations, catering, and scheduling.

• Assists in the checkout of reserved equipment for programs.

• Maintains office files, records, supplies, and equipment.

• Drafts, reviews, and distributes official communications, including emails, reports, and announcements.

• Serves as a point of contact for internal and external stakeholders, ensuring timely responses.

20% - Student Supervision

• Hires, trains, and supervises front desk support staff.

• Ensures student workers complete assigned tasks and responsibilities.

30% - Budget and Procurement

• Assists with monthly budget reconciliation and tracking.

• Manages purchase orders and monitors open purchases.

• Maintains databases and records related to student programs, budget tracking, and operational activities.

10% - Additional Responsibilities

• Support The Cisneros Institute in the execution of our signature programs.

• Participate in other university events, committees, and professional development opportunities as a representative of the Cisneros Institute.

• Assist in managing software platforms used by the department (e.g., student information systems, budget tracking tools).

• Additional responsibilities as assigned.

Required Education and Experience:

• Bachelor's degree or higher in related field.

• Two years of related experience.

Knowledge, Skills, and Abilities:

• Proficiency in word processing, spreadsheets, databases, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Strong interpersonal and communication skills.