Administrative Assistant

Who You'll Work With:

Client Group Overview

The Client Group has a presence in the Americas, Europe, Asia and Australia, and is composed of four main areas:

• Sales & Client Services works with financial intermediaries and institutions to offer diversified investment solutions that help clients build and preserve their wealth

• Business Development is a conduit to the firm’s investment teams and supports our clients and internal business partners through investment-platform and product content, messaging, competitive analysis and education

• Product Strategy & Development designs, develops and manages the firm’s global lineup of investment services and considers clients’ evolving needs to identify new opportunities

• Marketing promotes the firm and its services by creating, packaging and distributing content and messaging to engage diverse audiences through digital platforms and initiatives, strategic campaigns, and events

What You'll Do:

We are looking for an Administrative Associate within our US based Client Group. This role will support senior leaders responsible for Business Transformation and sales & home office coverage for our Mutual Fund and SMA products through intermediary distributors and Financial Advisors throughout the US. The candidate will interact with key teams globally including Client Group senior leaders, US National Accounts team, US Divisional Sales Directors, and our US National Sales Manager.

Job Description

This position will be responsible for supporting the administrative support of our US Senior Leaders. We are looking for a dedicated, very organized, detail oriented, confident, and enthusiastic Administrative Associate with excellent interpersonal skills and positive attitude. Our ideal candidate is professional, proactive, seeks to achieve administrative excellence and continues to think about ways to improve support to be more productive. The individual will work in Nashville, TN and work directly with teams in different regions to support their administrative servicing needs.  

What We're Looking For:

• Providing proactive, thoughtful, high-quality service

• Interact with sales professionals, senior leaders and other administrative professionals throughout the firm

• Multitasking efficiently, managing multiple calendars and requests with the ability to prioritize accordingly

• Calendaring such as scheduling calls/meetings across multiple parties (internally/externally) and helping leaders organize such events 

• Booking travel with our appointed agency, Take2Travel

• Providing materials and additional information to internal clients as follow-up to meetings/events

• Printing and preparing additional materials for internal/external meetings

• Entering expenses on behalf of the team which, as a delegate, may include reviewing expense reports on behalf of senior leaders

• Provide or coordinate general support to visitors

• Coordinating conference calls (Webinars/Zoom) with internal groups

• Managing the needs of the offices such as ordering supplies, liaising with facilities, etc.

• Quality checking and routing internal approvals for check requests

• Assisting with Power Point presentations

• An associate’s degree in business administration or higher

• At least 2 years’ experience in an Administrative Assistant, Secretary or similar professional capacity

• Strong written and verbal skills

• High attention to detail

• Professional, personable, demonstrate solid judgement, attention to detail and responsible in manner

• Organized, thorough, and conscientious.  Establishes priorities, ability to multi-task and follows through on tasks to completion

• Demonstrate discretion and confidentiality

• Ability to work independently and cooperatively in a team setting

• Proficient in the use of typical office desktop packages, such as Outlook, Word, Excel, PowerPoint, and Adobe Acrobat are essential for this role

About AB 

We are a leading global investment managem