Arizona Department of Administration

Delivering results that matter by providing best in class support services.

Administrative Services Officer

Job Location:

Arizona Strategic Enterprise Technology (ASET)

This position may offer the ability to work remotely on a hybrid basis, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 100 N. 15th Ave, Suite 302, Phoenix, AZ 85007

Posting Details:

Salary: Up to $72,000.00 

Grade: 22

Open Until Filled (1st review of resumes December 13, 2024) 

Job Summary:

The Arizona Department of Administration’s Arizona Strategic Enterprise Technology (ASET) Division is seeking an experienced and motivated Administrative Services Officer to oversee daily administrative operations. This critical role involves managing contract and inventory systems, workforce planning, and business processes to ensure operational efficiency. The position collaborates closely with division leadership, budget, procurement, and accounting teams to support purchasing decisions, establish budget priorities, and monitor the division’s financial health. Join our team to help drive strategic enterprise technology initiatives across Arizona!

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Provides primary division review and approval of all purchasing, and coordinates with accounting staff on tracking open
  purchase orders, receipts, and invoice payments. Reconciles and approves purchasing card activity for the division
• Supports monthly billing for services offered by division. Prepares and reconciles financial reports and projections with central
  budget and accounting teams
• Manages inter-agency service agreements, including approving interdepartmental transfers, tracking cash flow, and approving
  expenditures. Serves as the primary point of contact for external customers and project stakeholders

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Fiscal management
• Budgetary control
• AFIS
• State Procurement System
• State laws
• ADOA policies and procedures
• Budget process
• Project management
• Spreadsheets

Skills in:

• Detail oriented
• Organizational skills
• Time management skills
• Verbal and written communication skills
• Interpersonal relationship skills
• Data analysis skills

Ability to:

• Work with people of diverse backgrounds
• Adapt to changes in work priorities and processes
• Communicate complex financial information
• Handle sensitive materials appropriately
  

Selective Preference(s):

• Bachelor degree or five or more years of related experience

Pre-Employment Requirements:

• Background and reference check, including state and federal criminal records fingerprint check

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits: