Executive Administrative Support

Company

Applied Materials is the leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. Our expertise in modifying materials at atomic levels and on an industrial scale helps our customers – who make smartphones, supercomputers, virtual reality headsets, autonomous vehicles and more – transform their ideas into reality.

The technologies we create are the foundational building blocks of the future. Our systems make semiconductor devices, called chips—"the brains" of the electronics used in almost every aspect of our lives. The promise of new and exciting applications, transforming industries such as consumer electronics, transportation, communications and healthcare, are enabled by advances in semiconductor and display technology.

While virtually every nationality, culture, and background are currently represented within Applied Materials, we strive for a more robust Culture of Inclusion (COI) and diversity. Leveraging our COI vision helps drive innovation, build organizational capabilities, create equal opportunities for everyone, and achieve our company’s definition of Winning.

Our innovations Make Possible® a Better Future. If you’re looking for the next step in your future, consider Applied Materials. With the data explosion and new investment in semiconductors, it’s an exciting place to be.

Role

We are seeking a highly competent, detail oriented, resourceful and motivated individual to provide executive administrative support for the Chief Legal Officer, Corporate Legal team, and Global Strategy & Ops team in Applied Materials Legal and Compliance Organization.

The successful candidate will be outgoing, collaborative, and proactive and have demonstrated excellent problem-solving skills. This highly organized individual must discreetly handle details of a confidential and critical nature and interact comfortably and skillfully within and outside the company, including with members of our Board of Directors, visitors and vendors. S/he will be expected to effectively resolve time sensitive issues with professionalism and exhibit strong organizational and communication skills, as well as excellent attention to detail. S/he must demonstrate the ability to credibly and competently interact with other administrative assistants and managers within and outside of Applied Materials Legal and Compliance Organization. The individual will be expected to apply flexibility and sound judgment in a changing environment to execute tasks with minimal direction and to work both independently and as a member of a team in a fast-paced, stimulating, and collegial environment. This individual will be expected to plan, organize, and execute various projects as needed from time to time, so previous project management experience is desired.

Key Responsibilities

• Executive-level administrative support, including managing calendar, travel coordination and expense reporting for team members, email communications, and meeting/event planning and management
• Coordinate team meetings and activities, assist with meeting agendas and track action items for follow-up
• Schedule Board/Committee meetings, coordinate travel arrangements for Board members, and coordinate new Director onboarding
• Prepare Board/Committee materials and post them on Board portal
• Track and process payments to Board members and assist with maintenance of Board and Committee records and calendars
• Prepare and manage new vendor requests and purchase orders
• Assist with coordination and tracking of key team data (budgets, projects, timelines, etc.), related coordination with Finance, Accounts Payable, Information Technology and other internal teams
• Assist with team members’ preparation of Power Point presentations (including the incorporation of graphics, spreadsheets