Assistant Director of Human Resources

Job Posting Title:

Assistant Director of Human Resources

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Hiring Department:

Lyndon B Johnson School of Public Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Apr 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This role oversees the daily human resources operations at the LBJ School of Public Affairs. The Assistant Director of HR manages the entire employment lifecycle for both academic and non-academic staff, from recruitment to separation. This position acts as the main point of contact for HR-related issues, supports positive employee relations, and implements effective human resources practices.

Responsibilities

• Responsible for the day-to-day human resources function and processes in the LBJ School of Public Affairs, including all staff, students, faculty, and affiliate hires. Supervise HR employees and support ongoing staff development. Assess and continually improve the school's HR operations. Maintain in-depth knowledge of university policies, processes, procedures, and best practices. Ensure compliance with university, state, and federal laws and policies. Recommend and/or implement related school policies and procedures. Represent the school on various human resources committees. Liaise with university offices, including UT HR, the Provost Office, Payroll Services, and other units. Participate in university HR leadership activities and report essential actions and information to the CBO and Dean.
• ​Support strategic workforce planning activities, including reorganizations, as needed. Process personnel actions, including assignments, additional duties, and reclassifications. Conduct job audits and compensation reviews. Coordinate probationary and annual review processes to ensure that appropriate procedures are followed. Oversee merit review and flexible work arrangement processes. Process separations ensure all off-boarding activities are complete.
• Investigate employee relations issues and recommend appropriate resolutions. Work in consultation with UT HR and school leadership to resolve complex issues. Coach and advise on organizational and employee relations issues
• Manage the recruitment of staff, faculty, and student employees. Manage academic HR staff to process Faculty lifecycle actions, including annual reviews, promotions, recruiting, teaching loads, contracts, and ad hoc faculty needs. Serve as a trusted advisor to supervisors to strategize and execute on hiring needs. Train and advise supervisors and hiring committees on good practices, including hiring, compliance requirements, and other relevant topics. Post positions, monitor status, and manage the employment offer process. Support a positive recruiting experience, including regular and effective communication with applicants. Process personnel actions in Workday and serve as backup for PAR processing.
• Maintain complete and accurate personnel records, spreadsheets, lists, and other documentation. Produce reports and analyze data for school leadership on a periodic or ad hoc basis. 
• Work with the leadership and management team to support a positive culture that upholds university values and provides a positive employee experience. Develop, implement, and coordinate employee onboarding programs. Curate learning and development opportunities for managers and employees. Coordinate employee recognition programs, including annual awards. Conduct pulse surveys as appropriate.
• Participate in or coordinate special projects as assigned by the LBJ Chief Business Officer.
• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in human resources, business administration, or a related field.
• At least six years of experience in human resources or a related field including compliance, employee life-cycle management with process review, and three years of experience as a lead, supervisor, or manager.
• Proven experience with conflict resolution and managing difficult conversations in a professional setting.
• Strong critical thinking skills with the ability to ask insightful, probing questions to fully understand the context behind each action or decision.
• Exceptional attention to detail, including proven ability to create/assess written documentation, ensuring content is complete and clear.
• Proven communication and interpersonal skills, with the ability to provide feedback constructively and foster open, two-way communication. 
• Ability to adapt to varying unit-level processes and procedures to provide consiste