Seasonal Office Support Specialist II - Fleet

POSITION INFORMATION:

Position: Office Support Specialist II

Location: 10 Park Plaza, Boston

Start Date: 11/16/2025   

End Date:   3/21/2026

Work Hours: 37.5 hours 

# of positions: 1

 Please note, if you are selected for this position and will be working less than 90 days, the position will automatically revert to a short-term position. Our short-term positions are not part of the salary scale that is advertised within this job posting. Should this position revert to a short-term seasonal position (less than 90 days), your salary rate will be discussed with you during the interview phase of the process.

 Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family.   Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.

Who We Are as an Employer:

At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.

The Department of Conservation and Recreation’s mission is to protect, promote and enhance our common wealth of natural, cultural and recreational resources for the well-being of all. The DCR is steward to one of the largest and most diverse state parks systems in the nation which includes more than 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails, golf courses and parkways. DCR strives to be an exemplary leader in conservation and recreation. DCR’s staff is passionate, dedicated, and continuously employs best practices that are informed by expertise, and creates a sense of place through carrying out the mission.

The Department of Conservation and Recreation seeks applicants for the position of Seasonal Office Support Specialist II in the Fleet Division. 

The Office Support Specialist II support the Fleet office in all aspects of administrative support including reviewing reports from vendors and other state agencies and assisting with agency compliance with data collection and compliance reports regarding Fleet programs. Maintain accounting information in MMARS; prepare financial statements and reports; maintain accounting records; utilize MMARS warehouse to reconcile accounts and provide spending trends. The Office Support Specialist II provides administrative support functions such as preparing and analyzing correspondence, reports, and other materials as needed.

DUTIES AND RESPONSIBILITIES

Use computer software or database to prepare reports and compile data for finance primarily as assigned. Create and maintain database and spreadsheet files and paper files as assigned. Is responsible for the organization and upkeep of detailed filing system/file rooms.

Support the Fleet office in the review of reports and data from the Office of Vehicle Management including; telematics data, fuel site reports and toll charge reports. Follow up with DCR bureaus and departments for responses to data requests and action items.

Assist with tracking surplus assets in OVM VMMS. (vehicle maintenance management system) and scheduling of surplus assets to OVM l