Print and Mail Assistant

Position Title: Print Center and Mail Assistant.
Department: Print Center and Mail Services.
Classification: Non-Exempt.                             
FTE: 0.58.
Work Schedule: Mid-August through May, approx. 23 hours per week, Monday – Friday, 8:00 am – 4:00 pm; June through Mid-August,14 hours per week, Monday – Thursday, 7:30 am – 2:30 pm and Friday 7:30 am – 12:00 pm. Flexibility and extra hours needed during rush periods (start and end of semesters) and for departmental PTO coverage.
Hourly Rate: $19.00 – $21.50.

 

Essential Job Duties:

• Perform daily operations of the Print Center.
  • Program complex job functions and digitally prepare files for printing using a variety of applications.  Receive and process incoming printing and supply orders and ensure proper bill backs to departments and cash customers.
  • Operate multiple high-volume copiers/printers and other finishing equipment to meet daily deadlines. 
  • Perform routine maintenance on equipment, troubleshoot problems, place service calls and work with technicians.
  • Understand print center pricing structure, create invoices and provide estimates. 
• Collaborate with campus partners and cash customers for effective use of the Print Center.
  • Serve as a resource on issues relating to printing by advising customers on most effective print set up, paper choice and design to achieve the highest quality and best pricing.
  • Provide guidance in postal requirements for printed mailing pieces.
  • Educate individuals on the use of PrintNet for ordering jobs and assist with placing orders for printing and supplies.
• Provide Package and Mail handling.
  • Provide occasional mail and package/heavy parcel delivery and pickup to campus departments using the college van.
  • Assist with intake and distribution of incoming packages.
  • Occasionally meter outgoing mail and assist customers with postage and shipping packages.
  • Occasionally distribute mail to PO boxes.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

 

Supervision Received and Exercised:

• Reports to the Auxiliary Operations Supervisor.
• This position does not supervise staff or students.

Required Qualifications:

• Education: High school diploma, or equivalent.
• Experience: 3+ years of work experience in the printing/copy business, or relevant work experience.

Preferred Qualifications:

• Education: College degree in a related area, such as computer graphics, digital technology, business, accounting or marketing.
• Experience: Experience in a college setting. Proficiency in Microsoft office, Gmail and Adobe highly desirable. Ability to learn new computer related skills.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.  Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes.  It is not in