Events Coordinator, Development and External Affairs

Third Way is a national think tank that was founded in 2005 to champion modern center-left ideas. Our work is grounded in the mainstream American values of opportunity, freedom, and security. We are proud of the organization that we have built and continue to seek out talent who contribute to our ambitious mission. We are deeply committed to promoting a culture of results and respect where every employee has opportunities to contribute, develop, and grow professionally.

Third Way’s Development and External Affairs (DEA) team is seeking an Events Coordinator to join the team. This team member will support events for the policy programs at Third Way, primarily for the Climate and Energy (CEP) team. Third Way is known for our ability to gather key leaders from the administration, Members of Congress, NGOs, media, industry, and donors in the same room for important discussions.

You will support events to promote important product releases, create connections across the community, and host workshops for leaders actively advancing mainstream and pragmatic policy ideas. This will include organizing catering, audiovisual elements, and room set-up, as well as working with other teams on design assets, audience lists, email invitations, and more. Types of events include briefings, dinners, workshops, large conferences, and receptions, among others, and they will take place primarily in Washington, DC but some around the country, as well.

The Event Coordinator will report to the Senior Manager of Events.

 As the Event Coordinator, a typical day might include...

Duties

• Research and evaluate vendors for upcoming event needs
• Maintain inventory of event supplies
• Coordinate food, beverage, room set-up, and audio-visual needs
• Create registration pages on event management platform
• Draft and disseminate registration reports and speaker briefing memos
• Collaborate with Design and Communications teams for materials and invitation sends
• Monitor Congressional and Administration ethics compliance standards

Requirements

This might be the job for you, if you…

• have 1-2 years' experience in event coordination, project coordination, or relevant field.
• strong computer skills, proficient in Microsoft Office Suite
• are curious about what goes on behind-the-scenes at events and audio-visual technology
• think on your feet and adapt to changes effortlessly
• communicate clearly and effectively in writing and verbally
• are familiar with event ticketing platforms such as Eventbrite

In the Third Way Culture, we are looking for…

• Self-starters: People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.
• Collaborators: People who work in teams—sharing ideas, brainstorming, co-authoring products, and advancing its shared priorities.
• Creators: People who fosters divergent thinking; that aren’t afraid to take on the orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.
• Results-oriented: People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
• Respectful: People who embrace the diverse perspectives of everyone and fosters the values of diversity, equity, and inclusiveness at all times.

WITHIN 1 MONTH, YOU'LL...

• Participate in Third Way’s comprehensive onboarding program. You’ll learn about all aspects of Business Operations, which includes benefits, IT, finance, and office operations.
• Meet your Third Way Buddy, be introduced to the entire staff, and start to learn the TW’s culture.
• Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team on these processes.
• Participate in weekly one-on-ones with your manager to ensure you fully understand the expectations of the job.
• Attend weekly DEA and CEP meetings. You’ll learn about the key goals of each program, how they’re doing, what challenges they face, and how you will contribute.

WITHIN 2 MONTHS, YOU'LL...

• Gain an understanding each employee’s role and their contribution to the organization.
• Attend program overview session