WHITE MOUNTAIN APACHE BEHAVIORAL HEALTH SERVICES, INC. JOB DESCRIPTION

POSITION: GRANTS/DATA COORDINATOR CLASSIFICATION CODE: EXEMPT FULL TIME DEPARTMENT: PREVENTION SERVICES

REPORTS TO: GRANTS/DATA PROGRAM MANAGER

STATEMENT OF JOB: The Grants/Data Coordinator supports the effective management of grants and program data across Apache Behavioral Health Services (ABHS). This role ensures compliance with federal, state, and tribal requirements, maintains accurate and secure databases, and provides timely reporting to funders and internal leadership. The Grants/Data Coordinator assists in preparing proposals, managing deadlines, and supporting program teams with the data and documentation needed to demonstrate program effectiveness.

This position works closely with the Grants/Data Program Manager, and strengthens Prevention Services by maintaining data integrity, supporting timely reporting, and ensuring that grant-funded activities are consistent with program goals and funder expectations.

DUTIES AND RESPONSIBILITIES:

1.      Grant & Compliance Support

•         Assist the Grants/Data Program Manager with proposal development, including compiling attachments, formatting narratives, and verifying compliance with funder guidelines.

•         Maintain updated grants calendar for application deadlines, reporting schedules, and site visit requirements.

•         Gather and organize programmatic and financial information to support accurate grant reporting.

•         Ensure supporting documentation (e.g., outcome data, success stories, budget attachments) is complete and ready for submission.

2.      Data Management, Technology, & Reporting

•         Develop, manage, and maintain spreadsheets to track budgets, outcomes, timelines, and compliance deliverables; create and troubleshoot equations and formulas to ensure accuracy.

•         Utilize Microsoft Office Suite (Excel, Word, Outlook, Planner, To-Do List, SharePoint, Teams, OneDrive, Etc.) and other tools to organize, store, and manage documentation electronically.

•         Support the development of digital filing systems to improve efficiency, accessibility, and compliance with record retention standards.

•         Produce required reports for funders, including both narrative updates and quantitative data.

•         Assist with using or customizing technology-based tools (databases, apps, or dashboards) to streamline reporting and documentation processes; demonstrate willingness and ability to learn new software.

•         Conduct quality checks on data to ensure accuracy, confidentiality, and compliance.

3.      Program Support

•         Assist grant program staff with data collection tools, tracking systems, and reporting templates.

•         Support documentation for special projects, community outreach, and program initiatives.

•         Provide logistical support for site visits, training sessions, and compliance reviews.

4.      Collaboration & Communication

•         Work closely with Grants/Data Program Manager, Assistant Director of Prevention Services, Program Managers and program staff to ensure accurate, timely information flow.

•         Communicate effectively with internal teams to ensure grant deliverables are met.

•         Represent ABHS po