Administrative Assistant

Summary:

This position is primarily responsible for assisting the Property Manager in effectively managing all office/administrative tasks of the assigned property by performing the following duties.

Why Evergreen? 

Evergreen Real Estate Group is a fully integrated real estate company dedicated to creating thriving housing communities. Since 2001, we have developed, acquired, and managed affordable and market-rate multifamily properties across 13 states and the District of Columbia. Our team is built on collaboration, integrity, and a shared commitment to transforming communities and improving lives. At Evergreen, every role makes an impact. 

What You’ll Do 

As an Administrative Assistant, you’ll play a vital role in supporting two award-winning communities, each designed to provide high-quality, welcoming homes for residents. You’ll help keep both properties running smoothly while assisting residents, supporting office operations, and ensuring an exceptional living experience. 

Key Responsibilities 

Office & Resident Support 

• Provide clerical and administrative support to the Property Manager. 

• Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism. 

• Assist with resident move-ins, orientations, and maintaining positive relationships. 

Compliance & Regulatory Support 

• Ensure operations follow company policies and federal/state regulations (Fair Housing, ADA, OSHA, etc.). 

• Support leasing compliance, including certification processes and resident file management. 

Financial & Leasing Assistance 

• Help process rent payments, track accounts payable, and prepare deposits. 

• Assist with resident lease paperwork and ensure all leasing activities comply with Fair Housing and ADA standards. 

Maintenance Coordination 

• Receive and distribute work orders to the maintenance team, ensuring timely responses to resident needs. 

Marketing & Community Engagement 

• Maintain the property’s waiting list, conduct market surveys, and support outreach efforts. 

• Encourage and facilitate resident and vendor feedback through online reviews. 

What You Bring 

• A passion for helping people and creating a positive living experience for residents. 

• 1-3 years of administrative, leasing, or customer service experience preferred. 

• Strong organizational skills with the ability to multitask in a fast-paced environment. 

• Professional communication skills – written and verbal. 

• Ability to understand and follow compliance regulations.