Quality Administrative Assistant

Description

At MIL, we make the complex simple; we bring together the brightest minds and subject matter experts to process precision parts that become components on space, aircraft, and defense systems. The reliability of what we do and how we do it, makes the difference in the lives of those who use these systems. What sets us apart? Our people and our relentless dedication to helping our customers. We are the special processor of choice for missions to the skies, Mars, and beyond. 

Our core values guide everything we do:

• Passionate - We believe in what we are doing and the difference we make; Our quality is our passion.
• Collaborative - Treat each other with respect as professionals; We win or lose as a team; Collaboration multiplies our contributions.
• Can-Do - Great isn't good enough; No excuses given or taken; Eagerly willing to accept and meet challenges.
• Own Results - Overcome obstacles, find solutions, and deliver exceptional results; Honor our commitments.
• Quality Driven - Do the right thing; We are honest, transparent, and committed to doing what's best for our customers.

Position Overview: The Quality Administrative Assistant has the primary responsibility to perform various administrative functions within MIL’s Quality Department.  

Essential Job Responsibilities:

• Assist in the control, distribution and maintenance of quality databases and documentation including non-conformances/corrective action reports, test matrices and test methods.
• Complete and archive client surveys and scorecards, tracking client ratings for data analysis/comparison.
• Maintain MIL’s physical and electronic specification and approval databases, interfacing with customers and Web Content Manager as necessary.
• Provide Aerospace Prime and Customer audit support by preparing, assisting, and following up on affiliated requirements.
• Administrate MIL’s access rights and the utilization of Prime Customer Databases and Portals.
• Generate reports and consolidate data for various Company KPI’s, ultimately establishing deliverables for management review with a focus on department trend analysis.
• Perform contract review of customer flow-down and processing requirements for final verification of compliance. 
• Review MIL general procedures, techniques, test methods, test matrices and customer specific requirements for accuracy prior to scanning for document retention.
• Review, upload and control the integrity of technical information within MIL’s ERP system.
• Provide support for Quality related issues and general inquires as required.  
• Review miscellaneous Quality documents for accuracy and storage.
• Provide cross functional support for other departments and various company initiatives.
• Take part in applicable on-going training sessions and continuous process improvement programs. 

Knowledge, Skills, Abilities:

• Must be a Quality focused, detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills. 
• Ability to prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines. 
• Must possess advanced computer skills with a comprehensive understanding of MIL’s archiving software (Docstar), Microsoft Office applications and MIL’s internal custom production software system. 
• Develop and maintain a technically proficient and thorough understanding of MIL’s Quality System, general procedures and applicable industry standard specifications as related to document control 

Requirements

Minimum Job Requirements:

• Individual must have some level of experience in an administrative, document control, data entry, data analytics or contract review position, preferably in a manufacturing, or aerospace environment.  
• Knowledge of GD&T/ blueprint reading is preferred. 
• College degree required or relevant work history in one of the areas listed above.
• Individual must be authorized to work in the U.S. 
• This position requires access to ITAR-controlled information and materials. The successful candidate must meet all ITAR eligibility requirements, including being a U.S. person as defined by ITAR. 

Reports To: The Quality Administrative Assistant will report to the Quality Director.

Hours: Standard hours for the Quality Administrative Assistant are 7 AM – 4 PM. Some overtime required.

Full-time MIL employee, benefits include:

• Annual performance and compensation review, with eligibility for annual bonuses. 
• MIL Inc. 401(k) plan with employer matching and profit sharing. 
• Premium health insura