DEPARTMENT OF INSURANCE AND FINANCIAL INSTITUTIONS

The Department of Insurance and Financial Institutions licenses, monitors, investigates, examines, and ensures the safety and soundness of, regulated entities. The Department also helps resolve consumer complaints against financial-services and insurance entities; takes action in response to violations of law; encourages competition, innovation, and economic development; collects taxes and assessments that support State government operations; combats auto theft and insurance fraud through public awareness campaigns, and funding for law enforcement and dedicated prosecutors.

Our mission is to help Arizonans receive the benefits and protections to which they are legally entitled by enforcing insurance and financial institution laws and by providing information and assistance and to combat vehicle theft.

ACCOUNTING SPECIALIST II

*This position is in-office only*

Job Location:

100 North 15th Avenue

Phoenix, Arizona 85007

Posting Details:

Hourly Pay Rate: $22.00

Grade: 18

This position will close March 7, 2025  

Job Summary:

Under general supervision, this position is responsible for assisting front desk customers and process servers, prepare the agency's daily cash receipts reconciliation report, reconcile with those entered in the agency's internal licensing system (Thentia), and enter cash receipts in the statewide accounting system (AZ360).

Enters vendor claims, internal transfers, and other accounting transactions into the State’s accounting system (AZ360). Invoice purchasing and procurement orders in the Arizona Procurement Portal (APP). Reviews independent contractor billings and enters into statewide accounting system (AZ360).

Consults with the supervisor to resolve complex issues; applies accounting principles and practices of governmental accounting while exercising discretion and independent judgment within the Administration Division's established practices; and performs related work as required.

Book agency employees travel both within and outside the State of Arizona using an assigned Central Travel Account (Ghost Card).

Ensuring travel is booked within an allowable rate and all required documentation is provided per SAAM.

Job Duties:

• Serves as cashier, including assisting front desk customers and process servers. Distributes mail to other divisions within the agency. Maintains the agency's daily cash receipts report, ensuring that receipts are accurately categorized by fee type, recorded to the proper accounting fund and entered in the agency database program. Researches and resolves any inconsistencies between the receipt and supporting documentation

• Enters cash receipts into statewide accounting system (AZ360 for all fees received. Performs reconciliation of revenue transactions between the statewide accounting system (AZ360) and the agency's internal licensing database (Thentia) and JBilling. Runs and distributes reports as needed and provides assistance to other divisions in researching and clearing items

• Processes and enters vendor claims, internal transfers, and other accounting transactions into the State’s accounting system (AZ360). Invoice purchasing and procurement orders in the Arizona Procurement Portal (APP), and performs all related procurement activities in accordance with State statutes, policy and procedures. Verifies the accuracy of invoice information and vendor remittance addresses. Reviews and resolves any discrepancies between invoice and purchase order and ensures all necessary back-up is present

• Reviews independent contractor billings and enters into statewide accounting system (AZ360). Communicates with division examination coordinators concerning billing and payments issues, researches and other accounting matters as assigned

• Book agency employees travel both within and outside the State of Arizona using an assigned Central Travel Account (Ghost Card). Ensuring travel is booked within an allowable rate and all required documentation is provided per SAAM

• Other duties as assigned as related to the position

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• General accounting guidelines and principles, Statewide Accounting System (AZ360), Arizona Procurement Portal (APP), Google,