People & Culture Executive Support Specialist

Overview

About Suffolk  

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. 

 

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

 

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 

 

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.  For more information, click here. 

 

The Role:

We are seeking a highly motivated People & Culture Executive Support Specialist to support Suffolk's People & Culture (P&C) function across executive-level administrative needs, project ownership, and coordination of P&C team events and activities. This role is based in our Boston headquarters, reports to the Chief People Officer and serves as a critical partner to the P&C leadership team - enabling operational excellence, positive employee experiences, and effective execution of departmental priorities.

 

The ideal candidate is organized, proactive, dependable, and relentlessly focused on fostering positive cultures. They thrive in a fast paced, changing environment and are excited to play a key role shaping and supporting a growing team. They have demonstrated success as an Executive Assistant and love the idea of balancing other responsibilities including reporting, communications, project ownership, and event planning. If you enjoy using your organizational skills, creative energy and planning events that help colleagues connect both in person and virtually, then keep reading!

 

This role requires on-site presence 4 days a week in our amazing Boston office - which offers free parking, a free on-site gym and cafeteria and other perks that make for a great culture and unique employee experience!

Responsibilities

Executive Assistant Support 

• Provide comprehensive administrative support to the CPO, including calendar management, travel arrangements, expense reporting. 

• Manage incoming requests independently, filtering and prioritizing requests with sound judgment and discretion. 

• Arrange proactive travel schedule to support CPO’s focus for visiting other offices regularly; considering destination logistics and key events to maximize travel experience.

• Operate as a central resource to the P&C team on basic Suffolk tools, processes, resources. 

• Participate in ad-hoc projects, create presentation decks and visual materials for meetings. 

 

People & Culture Coordination 

• Support People & Culture operational activities, including HR reporting, data tracking, and creating executive-ready PowerPoint summaries, dashboards, and visual reports. 

• Coordinate P&C functional meetings, offsites, and other team events, including logistics, presentation materials, communicati