Location Services Specialist Senior

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

The location services specialist senior delivers the office location workplace experience for colleagues. This position is responsible for supporting daily office operations such as visitor management, safety, hospitality experiences, reception (including answering multiline telephone systems for a single location or multiple locations) and facilities coordination in accordance with location services playbooks and firm policies and guidelines. The location services specialist senior provides best-in-class hospitality experiences for internal and external clients. Ensures the location is safe, well maintained, and clean. Be responsible for interaction with building management and vendors. This position oversees maintenance of office equipment and supplies, including furniture, phones (excluding cellphones), security cards, and the ordering and replenishing of office supplies. Facilitate and/or lead any office moves/remodels as needed. Look to streamline and improve inefficient processes. Also, provide assistance to other areas of ESS, performing and working on intermediate to advanced projects or requests. Act as a liaison to the office/market leader for anything related to location services as needed. The location services specialist senior supports the effort in sustaining and energizing a local culture that supports positive connection with the larger firm through internal and client-facing activities that enhance the RSM experience. Act in the location services manager’s or supervisor’s absence when required.

Work with building management to maintain updated information related to building security, including workplace health and safety team and/or emergency evacuation team, environmental sustainability efforts, forms and documents required from the landlord, special requests for our space and maintenance issues. · Reconcile monthly billing of parking and extra services provided by the landlord. · Perform daily walk-throughs of the location to manage and resolve facility requests and issues. · Leverage and deliver on services and procedures outlined in the location services playbook and suggest playbook enhancements/updates as needed. · Follow up with affected employees and escalate urgent or high importance matters to the location services supervisor or manager.

Participate as a key team member in office operations and facilities projects, including real estate projects (i.e., remodel, office relocation, equipment moves). · Research and recommend to location services leadership a selection of service providers by analyzing options provided by internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed.

Coordinate and oversee maintenance of the office space, including carpet maintenance, security system, air-conditioning, plant service, furniture repairs, appliances, office equipment and AED devices. · Audit the service invoices for accuracy and submit to accounts payable for processing.  

Purchase and maintain inventory of office supplies and equipment by monitoring supply quantity and replenishing materials before depletion. · Determine if supplies should be purchased directly from an approved vendor or research other vendors to ensure cost efficiency to stay within budget.

Maintain vendor relationships, process payments, and track total spending. · Ensure that all supplies are ordered in compliance of national programs. · Review charges on firm-issued purchasing card for accuracy and reconcile in a timely manner. · Report trends from frequent requests to the location services supervisor or manager and inform them of necessary projects that would be cost beneficial to the firm.  · Review employee logs regularly to prepare for new hires, transfers, or departures. · Lead new hire/intern onboarding process following the guidelines outlined in the ESS orientation toolkit. Provide new hires/interns/transfers with all necessary office needs. Train new employees on building procedures, local office policies and use of equipment and systems. · Partner with HR to deactivate/collect access badges and any other items belonging to the firm when there is an employee departure. Collect and return any departing employee items as needed. · Monitor ServiceNow regularly to check for incoming location services requests and acknowledge/fulfill those requests in a timely m