Accounts Payable Specialist

Description

People First * Work-Life Balance *Competitive Pay!  

WHO WE ARE

Johnstone Supply - The Founders Group is a 3rd generation family-owned leading wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We are locally owned and operate across 5 states as one of the nation's largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and feature the industry’s most respected catalog (available both in digital and online) featuring more than 80,000 quality parts, supplies and equipment.

PRIMARY PURPOSE 

The Accounts Payable Specialist provides financial, administrative, and clerical support to the organization by completing payments and controlling expenses by processing, verifying, and reconciling invoices. This is a full-time non-exempt position.

WORK SCHEDULE 

Expectation: Non-exempt, On-site/Hybrid requires 8 plus hours a day, depending on business needs.

SALARY RATE

Salary: $27 / hour 

ESSENTIAL DUTIES AND RESPONSIBILITIES  

· Reviews all invoices for appropriate documentation and approval before payment; researches accounts as required

· Monitor Payables email and send out invoices for approval.

· Code and process invoices timely and accurately.

· Provide amazing customer service to internal and external associates. 

· Recognize reconciliation discrepancies; research and problem-solve to resolution. 

· Prepares and processes a weekly check run and one-off checks as needed

· Enter and post entries to the accounting system

· Reconciles vendor statements and bills

· Resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

· Researches vendor statements, expense invoices, and discrepancies

· Prepares account reconciliations as applicable

· Maintains files and documentation thoroughly and accurately, per company policy and accepted accounting principles

· Establish and maintain effective relationships with employees, supervisors, and the general public

· Handle confidential information in a discreet, professional manner

· Demonstrate attention to detail, accuracy is very important. Good time management skills with the ability to work independently with minimal supervision

· Utilize a computer with intermediate knowledge of Excel and Outlook. ERP knowledge is strongly preferred

· Work under pressure, meet deadlines and be flexible in working on multiple projects simultaneously

· Working knowledge of accounts payable and accounting principles

· Review and verify calculations of incoming billings

· Print and obtain signatures on all accounts payable checks

· Distribute signed checks as required

· Perform other duties as assigned 

Requirements

QUALIFICATIONS  

· High School Diploma with education and or training in accounting; 1-2 years of experience with Accounts Payable processing.

· Familiarity with Accounting Software. ERP experience preferred.

· Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP) is required.

· Preference is given to individuals with experience in a wholesale distribution environment