Description

As the Receptionist/Development Assistant, you will be the first point of contact for our organization. You will welcome guests and greet people who visit the business, coordinate front-desk activities, including distributing correspondence and redirecting phone calls. You will also assist the Development department with administrative activities, including data entry and correspondence with donors.

Key Responsibilities: 

• Greet, assist visitors to the WINGS Main Office, and maintain front door security.

• Answer, screen and forward incoming phone calls.

• Ensure reception, conference rooms, and general office areas are tidy and presentable.

• Pick up/Receive, sort, and distribute daily mail/deliveries.

• Maintain inventory of supplies on site and place orders as required.

• Perform other clerical receptionist duties, including but not limited to ordering name badges and business cards as requested.

• Management of security protocols at WINGS Main Office, including scheduling and performing safety drills.

• Data entry of donations and preparation of donation acknowledgement letters and other correspondence.

• Ensure all appeals and other special mailings are completed in a timely manner.

• Schedule and attend department meetings and schedule outside meetings as needed.

• Order and maintain stock of Marketing giveaway items for events, and WINGS-branded apparel.

• Assist with preparation of events including activities leading up to the event and assisting the day of the event.

Requirements

• Two years of full-time office experience required.

• High school diploma, preferably with courses in business, required.

• Proficiency in usage of Microsoft Office Suite, including Excel, Word, and Outlook.

• Commitment to diversity, equity, and inclusion.

• Exceptional customer service skills.

• Excellent interpersonal, organizational, verbal, and written communication skills.

• Self-starter: must be proactive and highly resourceful with the capacity to work independently.

• Self-motivated; after being trained, must be able to work with little direction.

• Highly organized: able to balance multiple tasks and priorities in a changing environment.

• Attention to detail, ensuring all work is error-free and professional in appearance.

• Ability to be a strong team player; successfully interacting with varied personalities and temperaments.

Full-time Benefits:

· 403b Retirement Plan

· 403b Employer Match

· Dental Insurance

· Medical Insurance

· Health Savings Account

· Paid Time Off

· Vision Insurance

· EAP