College of Fine Arts and Design - Administrative Specialist II

Position Classification:

Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO?

General Schedule:

Position typically works 40 hours per week Monday through Friday 8am - 5pm.

College Overview:

Founded in 2001, the College of Fine Arts and Design (CFAD) at the University of Central Oklahoma is a hub for artistic excellence and innovation in arts education. CFAD blends the tradition of Oklahoma’s oldest public institution with a forward-thinking approach to the arts in the 21st century.

The college emphasizes student-centered learning through faculty mentorship, fostering leadership, creativity, and global awareness. With a strong commitment to a welcoming and respectful community, CFAD supports the holistic development of artists, educators, scholars, and creative professionals.

Home to six academic units—Art, Dance, Design, Theatre Arts, Music, and the Academy of Contemporary Music—CFAD hosts more than 200 performances and exhibitions annually, providing students with rich opportunities for artistic growth and interdisciplinary collaboration.

The college maintains specialized accreditations from NASM, NASAD, NAST and CIDA. Learn more at www.uco.edu/cfad.
 

Position Overview:

Provides administrative support for a large division or college, managing day-to-day operations and coordinating projects. Oversee office procedures, communications, and handle confidential information. Supports leadership with the preparation and submission of administrative processes. Interprets policies, resolves complex issues, and ensures deadlines and quality standards are met. May supervise staff or student workers.

Essential Duties and Responsibilities:

• Serves as primary assistant to the Dean, managing the calendars, scheduling meetings, and screening communications.

• Prepares meeting materials and maintains official correspondence and records.

• Assists with faculty review processes, including tenure, promotion, evaluations, and elections.

• Maintains and updates personnel files and Dean’s Office databases; prepares reports as needed.

• Acts as liaison between the Dean and internal/external stakeholders; ensures timely communication and adherence to university deadlines.

• Provides support for department chairs and administrative staff; may train or mentor administrative personnel.

• Coordinates data collection and reporting, analyzes data, and distributes mail and internal documents.

• Serves as building captain for Evans Hall and handles other duties as assigned.

Qualifications/Experience Required:

• Bachelor’s degree in a related field and 3+ years of relevant experience, or 7+ years of equivalent professional experience.

Qualifications/Experience Preferred:

• Experience in higher education.

Knowledge/Skills/Abilities:

• Proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, Publisher, Outlook).

• Demonstrates a technolog