Experienced Executive Assistant

Come join our team!

There are many reasons why EPIC Insurance Brokers & Consultants has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and “bring it” every day, EPIC is always looking for people who have “the right stuff” – people who know what they want and aren’t afraid to make it happen.

Headquartered in San Francisco and founded in 2007, our company has over 3,000 employees nationwide. With locations spread out across the U.S., our local market knowledge and industry expertise helps support our clients' regional and global needs. We have grown very quickly since our founding, and we continue to see growth and success thanks to our hard-working and growth-minded employees. 

Our core values are: Owner mindset, Inspire trust, Think big, and Drive results. If these values and growth align with what you're looking for in your next career? Then consider joining our amazing team!

 

JOB OVERVIEW:

The Experienced Executive Assistant role will offer support primarily to EPIC’s Executives out of our San Francisco office. A successful candidate will have previous C-level support experience in a fast-paced, entrepreneurial environment.

 

LOCATION: San Francisco, CA - Must be able to work in-office 4-5 days a week

 

WHAT WE’RE LOOKING FOR:

• REQUIRED: Candidates with at least 5+ years of experience supporting C-level executives.
• Candidates with strong communication skills – written and verbal – who really enjoy working with people and trying to anticipate clients’ (internal and external) needs.
• Someone with a high level of confidentiality, with the ability to handle high-profile matters and clients with discretion and sensitivity.
• Candidates who enjoy being a go-to and are adept at handling unique situations, asking thoughtful questions, and being critical thinkers and problem solvers.
• A time management and organizational guru! This role is responsible for a lot of scheduling and communications between internal and external clients. As unexpected or new needs arise, this role must be agile to pivot between tasks and priorities.
• Someone with strong professional technical skills.

 

WHAT YOU’LL DO:

Responsibilities include managing calendars, coordinating travel internally and externally, event management, and preparing expense reports. To be successful in this role, you should be well-organized, have excellent time management skills and be able to act without guidance. You will contribute to the efficiency of our business by providing personalized and timely support to executive members. A detailed list of job duties include (but are not limited to):

• Experience working with high-level executives and managing highly sensitive, confidential information with complete discretion
• Exceptional ability to prioritize, streamline and monitor day-to-day transactions of a busy executive, monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication
• May involve responding to urgent requests outside normal business hours.
• Ambassador for client relations / EPIC
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings
• Excellent verbal and written communication skills; presents ideas clearly and concisely
• Effective listening skills, proactive, mindful
• Submit and reconcile expense reports for the RM President and other Practice Leaders.
• Coordinate domestic and international travel within EPIC’s travel policy. This may also involve coordinating complex travel arrangements for others within the practice, including clients.
• Team player capable of working in a way that reflects EPIC’s core values and principles of people first, innovation, respect, responsibility, adaptability, community, alignment, confidence, humility, and fun
• Liaise with executive / senior assistants to oversee requests and queries from senior managers
• Act as the point of contact for internal and external clients
• Attend mandatory internal training classes
• Lead special projects when requested
• Any other projects