JUDICIAL OPERATIONS ASSISTANT

Initial Review Date:  August 28, 2026.  Applications for this position will be reviewed on an ongoing basis after initial review date. It is in the candidate’s best interest to apply as soon as possible.  The hiring manager reserves the right to fill the position at any time.

The main function of the Judicial Operations Assistant (JOA), a.k.a. Courtroom Clerk, is to attend all trials and hearings in court and capture the overall outcome and the parties in attendance.

Our department is responsible for having a JOA present at each court trial/hearing to take minutes and receive any documents or exhibits for filing.
 
The JOA position is an exciting role within the Clerk’s Office and plays a vital part in the judicial system. We cover all hearings, calendars, and trials in all matters filed with the Superior Court. There is a wide variety of matters and various opportunities to learn and grow.
 
We work closely with Judges, attorneys, law clerks, and the general public in a professional courtroom setting.
 
We are looking for candidates with attention to detail and a passion for learning more about the judicial system.
 
For a more detailed description of duties please see the job description below.

BASIC FUNCTION
To create contemporaneous minutes, capture digitally recorded media, receive and document court exhibits and file same for all Superior Court proceedings pursuant to state law and court rules; to perform jury management and court calendar confirmations; and to provide technical customer service.

1. Prepares complex and detailed contemporaneous minutes and exhibit indices on high-volume court hearing calendars and trials in a Superior Courtroom setting for the following Superior Court case types:  Criminal, Civil, Domestic, Probate/Guardianship, Adoption/Parentage, Involuntary Treatment, and Juvenile. 
2. Maintains and controls all court documents, exhibits and depositions received and used during a trial; identifies, numbers, categorizes and maintains security of ex­hibits offered during court proceedings including high risk and contaminated exhibits such as weapons, drugs, money, and items containing bio-hazardous materials; maintains confidential records and/or information as directed by state law and court rules. 
3. Administers jury oaths in open court; maintains records of jurors excused or impaneled during court proceedings; creates record of witnesses called and sworn; provides jurors with all admitted exhibits for deliberation; reads jury verdict in open court and polls each juror for verification of verdict. 
4. Receives and creates a record of all legal documents, exhibits and depo­sitions filed in open court; obtains signatures of attorneys and litigants on pertinent documents before submission to the judge/commissioner; reviews documents, records, and exhibits for accuracy prior to filing ensuring compliance with state laws and court rules; enters, retrieves and updates information on statewide databases and Clerk Case Management System (CMS) relating to individual cases and calendars. 
5. Assists the general public, attorneys, legal staff, Superior court employees, Judges and Commissioners, and government agencies in person, by telephone or in writing by providing technical assistance and information; explains procedures and schedules; locates and provides information from Superior Court records while maintaining security and confidentiality as required; evaluates and diffuses sensitive and/or potentially volatile people and situations and reacts appropriately including contacting security when necessary; directs customers to other departments and agencies for further research assistance as needed. 
6. Acts as liaison on behalf of the Clerk's Office to Judges, Commissioners, law clerks, members of the legal community and the public. 
7. Researches, sorts, and routes court documents including statutorily confidential and court ordered sealed documents and records.
8. Performs all functions of Jury Management including answering telephones, data entry, receiving and processing mail, and preparing payroll for submission to the Finance Department; under strict timelines, prints and mails all jury summons for Superior and District courts