Payroll Associate

About KIND:
Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country.
KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care, and other comprehensive services.
To address the root causes of child migration from Central America, and strengthen the protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit.
KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs.
Position Summary:
KIND seeks a Payroll Associate who will assist the Payroll Manager with payroll tasks, including timesheet hours verification, document filing, and payroll data entering and balancing.
This a headquarters position based remotely from any location in the U.S.

Essential Functions:

• Reviews payroll authorization memo from Human Resources.
• Performs necessary payroll adjustments as needed per payroll memo.
• Assists with auditing timecards for accuracy and compliance.
• Collaborates with employees and supervisors regarding payroll questions.
• Ensures all payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validates confirmed reports.
• Receives and documents any necessary approvals prior to processing any off-cycle payrolls.
• Assists in registering the organization in new states as needed and recording the corresponding State ID numbers for payroll taxes in ADP.
• Assist with submitting payroll for review and approval.
• Collaborates with various departments involved in the payroll process.
• Assists with benefit-related reconciliations and payments.
• Assists with W-2 review and approval.
• Assists on special projects, as assigned.

Qualifications and Requirements:

• Undergraduate degree and/or combination of experience in accounting or finance preferred.
• Must be fluent in English; fluency in Spanish preferred but not required.
• Minimum of 2 years of experience in payroll.
• Performs processing of payroll-related items using payroll management system. ADP experience preferred.
• Ability to maintain confidentiality of payroll information and matter required.
• Experience in Non-Profit Organizations preferred but not required.
• Strong analytical skills and ability to problem solve, excellent attention to detail.
• Possess strong communication skills and social skills for teamwork and management.
• Excellent written and oral communication skills in English and Spanish preferred.
• Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with ability to work on multiple projects in a deadline-oriented environment. Ability to prioritize tasks and to delegate as appropriate.
• Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles.
• Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life.
• Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
• Showing the ability to multi-task and work with a sense of urgency in a dynamic, fast paced environment.
• Committed to practicing and supporting wellbeing and a work-home life balance.
• Experience working and communicating in a remote environment.

KIND requires all staff be COVID vaccinated with the exception of those who have medical or religious beliefs exemptions.
Application Instructions:
Please be advised that an employment application will need to be submitted along with your resu