Office Manager / Executive Assistant

Company Description

MET Group is an integrated European energy company, headquartered in Switzerland, with activities in natural gas and power, focused on multi-commodity wholesale, trading and sales, as well as energy infrastructure and industrial assets.

MET Group is represented in 15 countries: Austria, Bulgaria, Croatia, France, Germany, Hungary, Italy, Romania, Serbia, Singapore, Slovakia, Spain, Switzerland, Turkey and Ukraine.

MET Group is present in 30 national gas markets and 39 international trading hubs. The Group has a significant end-consumer presence in Croatia, Italy, Hungary, Romania, Slovakia, and Spain.

MET Group has 1000+ permanent staff. The company is owned 90% by MET employees and 10% by Keppel Infrastructure, a wholly owned subsidiary of  Keppel Corporation*.

Job Description

Purpose of the Position: Providing administrative and secretarial support to the Management Board, while managing day-to-day office operations to ensure an efficient and productive work environment.

Key Responsibilities:

• Calendar Management: Provide extensive calendar management for the local team, including scheduling and preparing meeting agendas.
• Office Operations: Manage daily office operations, including answering phone calls, responding to emails, and greeting visitors.
• Event Coordination: Coordinate travel arrangements, office events, and meetings, including scheduling, logistics, and catering.
• Office Maintenance: Maintain office equipment and supplies, ensuring everything is fully functional and stocked.
• Budget Management: Collaborate with other departments to maintain the office budget and manage expenses.
• Vendor Management: Manage relationships with vendors, service providers, and landlords.
• Expense Reconciliation: Reconcile expense reports and manage financial documentation.
• Travel Arrangements: Organize and prepare international travel itineraries, including visas and other necessary arrangements.

Qualifications

• 3-5 years of experience in supporting senior management and in office management
• Proficient in Microsoft Office (Word, Excel, PowerPoint). 
• Fluency in Polish and English
• Proactive, self-starter with excellent attention to detail. Exceptional time management skills with the ability to prioritize, multitask, and meet deadlines
• Strong organizational, communication, and interpersonal skills