Work Shift:

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Position Overview:

Sr Payroll Specialist

JOB CODE:30331

FLSA Exemption Status:Non-Exempt

SUMMARY (BASIC PURPOSE OF THE JOB)

Supports Payroll department with the accurate and timely processing of bi-weekly, multi-state payroll process for hourly and salaried employees. Utilizing the Human Capital Management system (HCM), ensures compliance across multiple states and with federal wage and hour laws. Handles more complex payroll processes (i.e. Leave of Absences). Processes timely and accurate payroll related reports utilizing current software programs. Serves as an initial point of contact for escalated items.

MINIMUM REQUIREMENTS

Education: High School diploma or equivalent. Bachelor’s degree in accounting, finance, or related field preferred.

Experience: Five years payroll processing experience.

Other Credentials:

Knowledge and Skills: Strong understanding of payroll laws and regulations. Excellent attention to detail and analytical skills. Organized and strong interpersonal, verbal, and written communication skills. Five years payroll processing experience.

Special Training: Proficient with Microsoft Word, Excel, and Outlook. Strong data entry skills. Workday experience preferred.

Mental, Behavioral and Emotional Abilities: Ability to work independently and collaborate effectively with team members to maintain confidentiality of payroll/employee information. Highly motivated and able to work in a fast-paced environment.

Usual Work Day:8 Hours  

ESSENTIAL FUNCTIONS

• Coordinates state and federal filings with external third-party vendors Calculates and processes payroll adjustments, such as wage garnishments, benefits, and tax withholdings.
• Works with other team members to review payroll inputs within own area of responsibility to minimize errors.
• Reviews employee hours worked, overtime, and PTO, to ensure hours are timely approved by managers for payroll processing.
• Reviews and checks payroll previews prior to Payroll settlement.
• Provides guidance and instructions to managers regarding payroll process and best practices.
• Monitors and audits employees submitted tax and direct deposit selections. Provides support to employees for utilizing HCM self-service.
• Monitors integration of payroll files from third-party vendors into Workday
• Prepares and issues timely and accurate replacement checks when necessary.
• Collaborates with HR to monitor and audit accurate supplement pay for employees.
• Works with applicable departments to resolve issues regarding workers compensation leave.
• Sets up employee direct deposits, voluntary deductions, garnishments, mail drops. Audits the data entered daily for accuracy.
• Involved in payroll processing audits to reduce errors.
• Tracks, researches, troubleshoots, and/or escalates all payroll related issues, with thorough follow through until fully resolved.
• Maintains an accurate knowledge of CH policies and government as it relates to running Payroll.
• Prepares payroll reports to reconcile and resolve discrepancies in a timely manner.
• Supports employees, managers, and/or HR with excellent customer service, assistance, and education on payroll and all payroll related matters.
• Provides excellent customer service by addressing concerns, resolving issues, and offering guidance on payroll matters while maintaining a professional demeanor.
• Performs other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Frequent physical demands include:

Occasional physical demands include:

Continuous physical demands include: Sitting

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include: Accurate Near Vision, Accurate Far Vision,

Anticipated Occupational Exposure Risks Include the following: N/A

Offers are contingent upon successful completion of our onboarding process and pre-employment physical.  Capital Health will require all applicants (including contractors, travelers and consultants) to have an annual flu vaccine prior to start date, with the exception of individuals