Admin Support Coordinator Anesthesia

Job Summary

Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support through the appropriate use of software and/or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence.   

Essential Functions

• Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.

• Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.

• Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.

• Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.

• Maintains schedule/daily calendar for staff members/rooms/equipment, making independent judgments regarding priorities/rescheduling. Arranges for conference/travel, meetings as needed.

• Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data.  Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy.

• Directs and maintains accountability for completion of complex, multi-faceted programs/projects.

• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.

• Performs other duties as assigned.

Qualifications

Required

• Associates degree or equivalent. Specific course work in office administration/secretarial science.

• 2 years of relevant experience in secretarial/clerical and computer skills.

• 2 years of relevant experience in administrative projects, program management, hospital/physician office, statistical data collection and analysis.

• 2 years of relevant experience in working in a high-volume service industry in business or accounting, cash handling, data systems, managed care, and Medicare product industry.

• 2 years of relevant experience in a health care or medical research environment.

• 2 years of relevant experience in dealing with the public, preferably in the medical or customer service field.

• 2 years of relevant experience in database development

• 2 years of relevant experience in clinical setting directing the workload of others, specimen collection and client services.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St - Grand Rapids

Department Name

Anesthesia - Admin - CHMG West

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

Variable

Days Worked

Monday - Friday

Weekend Frequency

N/A

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