Administrative Coordinator

Job Posting Closes at 11:59PM on:

04/23/26

Division:

Head Start Division

Management Level:

Individual Contributor

Scheduled Weekly Hours:

40

Benefit Eligibility:

This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Administrative Coordinator is responsible for high level administrative support functions which may include data-entry, record-keeping, financial entries, purchasing, and general program support for the Head Start division. Must be comfortable using technology across multiple platforms. Acts as a liaison to other departments and divisions. This person must be eager to join a learning environment that offers the opportunity to build a network with a diverse group of people, bilingual Spanish is strongly preferred.  

The Administrative Coordinator has previous experience in an administrative role and works to create and maintain a positive work environment. This position ensures exceptional communication and organization, prioritizing and anticipating the needs of the office while responding to inquiries from other divisions, departments, and the public in a professional manner. The ideal candidate is a decisive leader, detail oriented, and an excellent communicator, who prides themselves on their patience and willingness to have challenging conversations in a professional manner, providing excellent customer service experience with staff and external partners.  

Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve.   

To learn more about our preschool program: https://www.jeffco.us/817/About-Us  

And here is a crash course video! https://www.youtube.com/watch?v=TmyDjXHHt9M  

    

SCHEDULE:

The position works Monday-Friday, 7:30 AM – 4:00 PM, in-office at the Head Start Arvada location. There are no evenings or weekends required. Please note this is a year-round position.  

COMPENSATION:

Hiring Range: $27.00 – $29.50 USD Hourly 

Compensation will be determined based on education, experience, and skills.

*Bilingual Spanish proficiency is an incredible asset to this team and will be offered a pay differential upon completion of communication skill test. 

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information, click here for our Total Rewards summary.   

ESSENTIAL DUTIES:

• Processes confidential matters, including pre-decisional program information, employee background checks, and sensitive child or family information.
• Supports employee onboarding and offboarding and maintains the program’s training calendar; maintains staff training records and on-site personnel files to ensure compliance with Childcare licensing regulations.
• Provides comprehensive program support by participating in division leadership meetings, supervisor meetings, staff meetings, and monthly Parent and Community Advisory Board meetings. Takes meeting notes, proactively creates and assigns tasks based on meeting decisions and action items; coordinates agendas, scheduling, materials, and meeting logistics.
• Manages calendars and schedules for meeting and conference rooms; develops and communicates agendas and schedules for families and staff. 
• Leads data processing functions. Maintains the Head Start SharePoint page and other forms of electronic document storage, including organizing file structures, managing document permissions, and coordinating digital training Utilizes data entry systems to store, retrieve, and disseminate information. 
• Strong preference for someone with the ability to translate written materials between English and Spanish and provide