Facilities Clerk

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Facilities Team as a Facilities Clerk located in our New York City office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our New York office, on an in-office basis.  Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Senior Operations Manager.

Position Summary:

The Facilities Clerk will support the front-of-house, office services and facilities functions by performing a variety of maintenance and administrative tasks. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Supports the day-to-day facilities operations and general maintenance.

• Conducts daily inspections and identify and address issues to ensure a clean and safe work environment.

• Coordinates and schedules equipment and building repairs, installations and maintenance work with vendors under the direction of the Senior Operations Manager.

• Responds to and process building requests for services such as freight elevator, building engineering, climate control, etc.

• Assists with and coordinate internal office and furniture moves as well as reconfiguring offices as required.

• Assists with special projects related to office facilities.

• Performs office set-ups or breakdowns, including hanging picture frames, unpacking and packing office boxes, and minor furniture repairs.

• Updates building on security needs such as access cards for new and departing employees and no admittance lists.

• Maintains and updates safety team lists and coordinate with vendors and building on safety issues.

• Maintains and updates all department lists and department intranet content, under direction of Senior Operations Manager.

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

• Performs general maintenance duties such as minor repairs and upkeep of the general conditions and cleanliness of the office space.

Qualifications

Skills & Competencies

• High attention to detail, outstanding organizational skills and the ability to manage time effectively.

• Strong problem-solving skills, takes initiative and use good judgment and uses good judgment, excellent follow-up skills.

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.

• Candidate must be a self-starter who can work independently with minimal supervision.

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.

• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others.

• Computer skills with the ability to learn new software applications quickly.

• Requires manual dexterity and physical mobility, including the ability to move frequently as needed.

• Ability to perform physical activities that require considerable use of whole body, such as climbing, carrying, bending, lifting, pulling, pushing, balancing, stooping, overhead reaching, handling of heavy objects (minimum 50 lbs.), walking and standing long periods of time.

Education & Prior Experience

• High School Diploma or equivalent preferred.

• Minimum 3 - 5 years of law firm facilities and /or operations experience preferred.

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.

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