Administrative Assistant - First Class Vending

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the President of First Class Vending. This in-office role is critical to ensuring smooth operations, timely project execution, and exceptional client service. The ideal candidate will manage administrative tasks, coordinate key deadlines, and uphold the highest standards of professionalism.

 

First Class Vending, now part of Aramark Refreshments, has been Southern California’s leader in vending and micro-market solutions for over 30 years. We deliver inspired break experiences through a full portfolio of snacks, coffee, tea, cold brew, and fresh food options, all tailored to meet the unique needs of our clients. Backed by Aramark’s national scale and expertise, our local team continues to create welcoming spaces where employees and guests can recharge, connect, and enjoy a true sense of community.

Compensation Data

COMPENSATION: The Hourly rate for this position is $19.38 to $26.28. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

 

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

 

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Provide general administrative support to the President and leadership team.
• Order office supplies and maintain inventory to ensure operational efficiency.
• Process expense reports accurately and in a timely manner.
• Support client requirements, including employee badging, signatory rights, and compliance documentation.
• Maintain required operational licenses and permits with city and state entities.
• Project manage crucial deadlines for client proposals and deliverables.
• Coordinate meetings, prepare agendas, and manage calendars.
• Maintain organized filing systems (digital and physical) for easy retrieval of documents.
• Assist with onboarding processes and internal communications as needed.
• Serve as a liaison across departments to ensure collaboration and timely execution of tasks.
• Handle confidential information with discretion and professionalism.
• Perform other general administrative tasks as assigned.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Proven track record of managing and delivering projects to strict deadlines.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Professional demeanor and ability to maintain confidentiality.
• Collaborative mindset with strong interpersonal skills.
• Previous experience in an administrative or executive assistant role preferred.
• High school diploma required; associate or bachelor’s degree in business administration or related field is a plus.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, pro