Business Services Administrative Assistant

Description

The Business Services Administrative Assistant needed in the office and will contribute toward team goals and include specialized individual responsibilities. The duties include but not limited to meeting coordination, administrative tasks that support multiple departments, database updates. The duties may change and shift as needed to support the practice.

 

Who We Are

Independent for over 75 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world’s most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation.

Milliman invests in skills training and career development and gives all employees access to a variety of learning and mentoring opportunities. Our growing number of Milliman Employee Resource Groups (ERG’s) are employee-led communities that influence policy decisions, develop future leaders, and amplify the voices of their constituents. We encourage our employees to give back to their varied professions, including leadership in professional organizations. Please visit our web site (https://www.milliman.com/en/social-impact) to learn more about Milliman’s commitments to our people, diversity and inclusion, social impact and sustainability.

Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.

 

What You Will Do

• Answer and direct all external calls in a professional manner
• Greet and assist guests
• Hospitality services for conference room meeting setup (ordering food, room prep, etc.)
• Ensure all visitors and guests sign in and have been assigned security badges
• Maintain badges and badge logs are maintained properly
• Submit and manage maintenance requests with property management
• Assist with tasks for new hire and terminated employees
• Maintain CRM contact database
• Provide office support services to Business Services group
• Organize expense receipts for Business Services as required
• Provide HR administrative support
• Periodic assistance with offsite archiving
• Order flowers when directed for events
• Order business cards
• Maintains refreshment stock in main kitchen on the 8th floor
• Backup support for mailroom
• Other duties when assigned

Who We Are Looking For

Required Experience and Skills

• One to two years of experience as an Administrative Assistance or office support
• Proficient in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook, as well as Adobe Acrobat
• Ability to maintain confidentiality with sensitive information
• Strong initiative with customer service focus

Preferred Qualifications

• Experience in a consulting environment is a plus

Personal Qualifications

• Works well within a team environment and takes ownership of personal work product
• Proficiency in the use of computers and other general office equipment
• Proficiency in Microsoft Office Suite
• Attention to detail
• Excellent problem-solving skills
• Strong communication skills (both written and verbal)
• Able to productively respond to change
• Excellent organization and time management skills

 

Location

This position is based out of the Milliman office in Dallas, TX. Candidates hired into this role must be willing to work onsite full-time.

 

Compensation

The salary range for this role is depends on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc. This is a fulltime, non-exempt overtime eligible role; overtime eligible after 40 hours of work.

 

Benefits

At Milliman, we focus on creating an environment that recognizes – and meets – the personal and professional needs of the individual and their family. We offer competitive benefits which include the following based on plan eligibility:

• Medical, dental and vision coverage for employees and their dependents, including domestic partners
• A 401(k) plan with matching program, and profit sharing contribution
• Employee Assistance Prog