Academic Assistant, Department of Mathematics & Statistics

Position Title:

Academic Assistant, Department of Mathematics & Statistics

Position Type:

Full time

Scheduled Weekly Hours:

35

Categories:

Staff Non-exempt

Job Summary:

Bucknell University seeks an Academic Assistant to support the Department of Mathematics & Statistics by managing administrative functions essential to its operations, with a preferred start date in January, 2026. The Academic Assistant oversees tasks such as budgeting, purchasing, and expense tracking while ensuring timely updates to course schedules and catalogs. The Academic Assistant will provide logistical support for events, meetings, and projects, and serve as a liaison between faculty, students, and external partners, addressing inquiries and maintaining clear communication. This position manages sensitive and confidential information, ensures compliance with institutional policies, may supervise student workers, and coordinate hiring processes for faculty and staff roles. This position reports to the department chair and works with the lead academic assistant in this area. This position is a full-time, benefits-eligible, 35 hours per week, non-exempt, staff position.

Job Duties:

What You Wil Do:

Primary Responsibilities:

• Provides comprehensive administrative support to faculty, staff, and students, including managing correspondence, preparing documents, and coordinating schedules.
• Executes departmental events, meetings, and special projects. Handles logistics, communication, and follow-up to ensure successful execution.
• Maintains departmental budgets, processes purchase orders, tracks expenditures, and reconciles accounts to ensure financial accuracy and adherence to guidelines.
• Updates course schedules, manages catalog changes, and collaborates with faculty and the registrar's office to ensure timely and accurate publication.
• Serves as a resource for students and faculty by addressing inquiries, coordinating student hires, and supporting departmental activities and goals.
• Maintains sensitive and confidential records related to students, faculty, and departmental activities while ensuring compliance with institutional policies.

Department Specific Responsibilities:

• Responsible for the department Procurement card, both purchasing and reconciliation; and processing of reimbursements for faculty and student travel.
• Organizes and orchestrates all mathematical competitions for primary and secondary school students hosted by the department.
• Connects tutors with clients for Lewisburg residents and Bucknell students.
• Assists with implementation of department assessment plan.
• Coordinates with publishers and the University bookstore to ensure faculty and student access to necessary course materials.
• Coordinates the department’s Distinguished Visiting Professor program.

The job description's listed responsibilities and tasks are not exhaustive; additional non-essential tasks and responsibilities may be assigned as needed.
 

What You Will Bring:

Required:

• Education: High School Diploma or GED
• Work Experience: 2 years' administrative experience

Preferred, but not Required:

• Education: Associate's degree in Business Administration or related field
• Work Experience: 4 years' Administrative experience. Experience in higher education is a plus

Other Knowledge, Skills and Abilities:

• Skilled in analytical and critical thinking.
• Project/Program/Service Management skills
• Strong communication skills, both written and oral. Ability to communicate effectively with a variety of constituencies.  
• Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• Demonstrated customer service skills.   
   

Job Exempt:

No

Salary Range:

16.00-20.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-ter