Executive Business Associate

APM Terminals

APMT/ Maersk is hiring for an Executive Business Associate in our Elizabeth NJ Terminal.

The Executive Business Associate is a dynamic, high-impact role designed to enable effective decision-making, governance, and execution for the Managing Director of APM Terminal in Elizabeth NJ.
This position goes beyond traditional executive assistant duties, combining project coordination, business analytics, and strategic support with targeted administrative oversight.
It is ideal for someone who thrives in a transformational leadership environment, excels in data-driven preparation (Excel, PowerPoint, Word), and is motivated by creating structure and clarity that empower leadership to operate with maximum efficiency.

Leadership Enablement & Strategic Support

• Act as a trusted advisor to the Managing Director, supporting strategic initiatives and operational priorities.
• Coordinate cross-functional efforts, track milestones, and ensure timely delivery of leadership commitments.
• Prepare high-quality presentations, reports, and briefing materials that translate data into actionable insights.
• Organize leadership meetings, workshops, and offsites with clear agendas, structured outputs, and follow-through.
• Anticipate needs by preparing relevant materials and context to support effective decision-making.
• Lead or contribute to ad hoc strategic projects requiring structured analysis, problem-solving, and reporting.
• Collaborate with other functions across the business to support cross-functional initiatives and ensure alignment.
• Provide flexible support on ad hoc projects as needed, adapting quickly to evolving priorities.

Executive Governance & Operational Support

• Provide selective administrative support mainly to the Managing Director with emphasis on efficiency and discretion.
• Manage calendars, travel, and expenses strategically, optimizing time and maintaining governance discipline.
• Maintain structured follow-up systems, decision logs, and compliance workflows to support internal governance.
• Coordinate executive guest visits and occasional office events with professionalism and polish.
• Support documentation and tracking of leadership decisions to ensure accountability and execution,  

Professional Expectations

• Operates independently with sound judgment and accountability, escalating complex issues appropriately.
• Brings structure, discipline, and follow-through to leadership priorities, enhancing organizational governance.
• Demonstrates exceptional analytical, communication, and presentation skills, with the ability to influence through insight.
• Embodies professionalism, integrity, and discretion in all interactions.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Finance, Communications, or a related field.
• 3–7 years of experience in executive support, project coordination, or business analysis within a fast-paced leadership environment.
• Proven ability to work with senior executives, delivering insights and materials that support high-quality decision-making.

Skills & Attributes

• Advanced proficiency in Microsoft Office (Excel: Pivot tables, dashboards, PowerPoint: Executive-level presentations, Word: Structured reporting, Outlook etc.)
• Experience with SAP or other enterprise platforms is preferred.
• Tech-savvy and quick to adopt digital tools that enhance efficiency.
• Strong sense of ownership; proactive, resourceful, and organized with an eye for detail.
• Analytical thinker with a bias for clarity, structure, and outcomes.
• Demonstrates resilience and professionalism while managing competing priorities.

Dimensions

The physical demands and work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential function of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

General office setting, typically the employees may sit comfortably to perform the work, usually at the computer terminal – with short breaks or lunch period. Some bending/stooping, reaching above shoulder level, walking; standing; carrying of light items such as papers, books, or packages of up to 25 pounds will be required. Should be able to hear and speak clearly using the phone / headset to communicate with customers; be able to navigate, view & enter information on the computer.

Appetiser - At APM Terminals, a global leader in port and terminal ope