Administrative Secretary

Schedule Information: The position requires primarily afternoon/evening hours with flexibility for morning hours

Hours per Week: 19-29

Benefits: Prorated Sick & Vacation; Holiday Pay; 2 Harper Tuition Waivers per semester.

Work Conditions: The work is primarily indoor and sedentary in nature. On occasion, the position will require moving between offices and buildings to
provide testing services. The position also requires scheduling flexibility for evening hours in order to accommodate student needs.

Equipment/Tools Used:

Utilizes standard office equipment in order to perform job duties.  This equipment may include computers, telephones, copy/fax machine, remote connection, etc.

 

Duties of Position: 
-Answers telephone calls and emails. Schedules appointments/meetings for the staff and maintains the student appointments in AIM
software.
-Generates check requisitions, purchase orders, budget transfers, petty cash reimbursements, deposits, and transaction adjustments.
-Purchases office supplies and authorizes print orders through the Print Shop.
-Prepares Oracle reports for ADS budget managers.
-Submits requests for service or repair to the Facilities Department. Makes note and submits requests for campus physical accessibility features that
need repair.
-Submits room reservation requests for meetings/events.  Orders from campus catering services as needed.
-Prepares and submits student aide job postings. Provides administrative coordination for interviews and communication with candidates.
-Creates and submits Custom Requests for ADS staff requiring interpreter services.
-Assists with the approval of Accommodation Request Notification Letters.
-Submits ADA accessible desk requests in collaboration with the Operations Services.
-Supports Coordinator of Testing Accommodations as proctor, reader or scribe for students requiring such accommodations.
-Serves as a back-up to provide approved testing accommodations to students in the absence of the Coordinator of Testing Accommodations.
-Scans and uploads; makes copies; sends/picks up faxes; opens, sorts and distributes mail.
-Serves as a back-up for the reception desk.
-Performs related duties as assigned.
 

Educational Requirements: High school graduate, A.A. degree preferred. Specialized training in office and secretarial skills.

Experience Requirements: At least one year of progressively responsible secretarial/office experience. Excellent organizational skills, communication skills, and
attention to detail are required. Experience working with individuals with disabilities preferred. Must have excellent computer skills and working
knowledge of Microsoft Word, Excel, Teams and Outlook.  Bilingual Spanish or ASL a plus.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: June 30, 2025

Required Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

We are Harper College…the college in your community. The College was established by referendum in 1965 and opened September 1967. It is named for Dr. William Rainey Harper, a pioneer in the junior college movement in the United States and the first president of the University of Chicago. Harper College is now one of the nation’s premier community colleges and one of the largest, serving approximately 29,000 students annually in Chicago’s northwest suburbs. The College’s academic programs prepare students for rewarding careers and for transfer to four-year universities. Harper offers associate degree and certification programs, advanced career programs, workforce training, professional development, continuing education classes, accelerated degree options for adults and developmental education programs.

At Harper College, we are committed to fair and equitable compensation for all employees. In compliance with Illinois state law, we prioritize transparency in salary information. Our salary ranges reflect our dedication to attracting and retaining top talent while ensuring equitable pay practices.We encourage open discussions about compensation and invite you to reach out with any questions you may have regarding salary details. Harper College  typically offers compensation up to the median market rate for this position. We aim to ensure our pay is competitive while aligning with both the role's requirements and the candidate's experience. To review all bene