Program Coordinator - Strategic Funding (Technical Services Div)

Job Overview

Performs professional level work developing, organizing, administering, and evaluating assigned programs and functions, providing guidance and technical expertise to assigned program staff, other departments, the community, and program participants.  Incumbent may coordinate one or more specialized programs.

Salary

$46,654 - $81,681

Ideal Candidate

The ideal candidate possesses direct experience or strong knowledge of state and/or federal funding processes, along with exceptional attention to detail and strong communication skills. They are highly organized, adept at drafting clear and comprehensive reports, and excel in both research and analytical tasks. This individual demonstrates the ability to collaborate effectively with diverse stakeholders, quickly learn and navigate accounting software, and consistently produce accurate, data-informed insights to support program goals.  

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities  
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Plans, develops, organizes and evaluates work processes to ensure the efficient delivery of program services and fulfill program objectives.
• Participates in needs assessment data analysis to assist in developing grant applications to obtain funding for assigned projects.
• Interprets/explains policies, processes, applicable laws, rules, regulations, and guidelines specific to an assigned program to resolve problems, answers program questions, and provides information to current and potential program participants views existing policies, procedures, and directives and recommends changes where necessary.

Coordinates action where several organizational entities are involved and follows up to ensure that all details and program requirements are met. Reviews program operations for compliance, identifies program strengths and weaknesses and areas of non-compliance, and recommends corrective action.  Instructs individuals and groups on proper methods and procedures for compliance with program regulations. Writes or revises procedural and training manuals and summary reports. Conducts orientation, training and presentations for individuals, groups, and organizations. Recruits and trains volunteers and program staff and develop work schedules to provide appropriate staff coverage. Conducts customer/participant surveys to gather information on program services and customer satisfaction and identify gaps in services. Assists in the development of the program budget, monitors expenditures.

• Processes pre-approved expenditures and assists with preparing grant applications.
• Resolves problems encountered during daily operations and determines appropriate solutions.
• Performs other related duties as required.

Job Specifications

• Knowledge of the specific functions, activities, and services provided by the assigned programs and projects.
• Knowledge of applicable laws and regulations governing assigned programs and projects.
• Knowledge of organizational and methods and procedures relating to the effective coordination and administration of assigned programs.
• Ability to plan, organize, coordinate and supervise the work of assigned staff.
• Ability to communicate effectively, both orally and in writing.
• Ability to prioritize work.
• Ability to work effectively with others.
• Ability to follow oral and written instructions and established procedures.
• Ability to organize programs, projects and special events.
• Ability to monitor, oversee and provide guidance to volunteers, assigned staff, clients and customers.