Executive Assistant

Are you ready to make an impact at DTCC? 

Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We're committed to helping our employees grow and succeed. We believe that you have the skills and drive to make a real impact. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve.

 

Pay and Benefits:

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits 
• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
• DTCC offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).

 

The impact you will have in this role:

The Executive Assistant (EA) is responsible for providing general support to the Managing Directors (MDs) of Global Business Operations. This requires strong interpersonal, organizational, and time management skills, as well as a strong attention to detail and a high level of accuracy. While supporting the MDs and the Global Business Operations Team, the EA will regularly collaborate with partners, other department leaders, business leaders and colleagues across the firm. The EA will be personable, professional, flexible, and able to maintain a high degree of confidentiality.

 

Your Primary Responsibilities: 

• Manage complex schedules in Outlook across multiple time zones for busy executives and professionals
• Provide comprehensive support to project teams including facilitating meeting schedules, compiling and distributing meeting minutes, tracking project deadlines, and following up on action items
• Prepare project-related documents including operational management reports, presentations and other documentation needs to ensure smooth and efficient project execution Use Word, Excel, and PowerPoint to create, edit, format, and proofread letters, presentations, surveys, emails, reports and other documents effectively
• Schedule and coordinate internal/external meetings with other executives, partners, lawyers, and business services colleagues. Coordinate meeting logistics, including but not limited to agendas, conference calls, Zoom and MS Teams video conferences and conference room bookings
• Maintain the department’s invoicing, track expenses, and create expense reports, as well as maintain other confidential files
• Collaborate with assistants in all areas of the organization to handle logistics for internal and external meetings, projects, and special assignments 
• Liaise with Relationship Partners, Business leaders and potentially external guests and clients
• Assist in planning and staffing events that may occur before, after or during business hours
• Coordinate domestic and international travel arrangements for team members, including the timely preparation and submission of expense statements

**NOTE: The Primary Responsibilities of this role are not limited to the details above. **

 

Qualifications:

• Minimum 5-7 years of demonstrated experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization
• Ability to work both before and after standard work hours as needed
• Bachelor’s degree (Required)

 

Talents Needed For Success: 

• Leverage strong day-to-day organizational skills and attention to detail to balance conflicting priorities, manage workflow, and deliver a flawless work product. Determine the appropriate allocation of time to tasks and assignments
• Apply analytical skills and a broad understanding of the business to effectively interpret and anticipate needs; prevent problems by proactively troubleshooting and then acting and/or seeking clarification when needed
• Demonstrate flexibility and maintain composure and positive demeanor in the face of constantly evolving demands and shifting priorities. Display high degree of discretion and ability to maintain confidentiality
• Exhibit strong communication skills including the ability to speak clearly, confidently, and concisely, as well as great active listening skills. Written communications should be professional and free of grammatical and spelling errors
• Work as a contributing member of the team, willingly providing back-up supp