UASI Regional Project Manager – Department of Emergency Management (0931)

Company Description

The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/. 

The Bay Area Urban Areas Security Initiative (UASI) is a regional agency serving 12 counties across the Bay Area with DEM as its fiscal agent.  The Bay Area UASI improves regional capacity to prevent, protect against, respond to, and recover from terrorist incidents and catastrophic events. UASI utilizes federal homeland security grant funds to analyze regional risks, identify capability gaps, and build a secure, prepared, and resilient region. The Bay Area UASI works in close collaboration with diverse stakeholders at the local, state, and federal levels. Under the direction of the Approval Authority, the Bay Area UASI Management Team, comprised of DEM employees, administers grant funds, conducts risk and capability assessments, supports policy development and implementation, and develops and disseminates tools and best practices among the region’s emergency response and management disciplines. The Management Team serves as the liaison between the City and County of San Francisco (the Bay Area UASI fiscal agent), the Department of Homeland Security, the State of California, and local government grant sub-recipients. For more information on the Bay Area UASI, please visit: http://www.bayareauasi.org/

Application Opening: April 29, 2025
Application Deadline: No sooner than May 14, 2025 (11:59 PM PT)
Recruitment ID: PEX-0931-0154773

Job Description

Appointment Type: This is a Permanent Exempt (PEX), Category 18 appointment not to exceed three (3) years. However, appointees would have an opportunity to reapply for an additional term. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer.  This is a full-time, 40 hours per week, in-person appointment.

Position Description: Under direct supervision by the UASI Regional Program Manager with overall strategic direction by the UASI General Manager, the UASI Project Manager manages and directs regional initiatives spanning 12 counties. In coordination with other Project Managers, this position will manage all aspects associated with federal, state, and regional priority projects, including engaging with stakeholders and subject matter experts, developing project scopes of work that meet the needs of the sub-recipients, drafting solicitation documents and resulting contracts, managing vendors, closing out contracts and projects, and maintaining an awareness and subject matter expertise in a variety of areas deemed most important to the regional sub-recipients as allowable by the UASI grant. This position will develop project scopes of work and ensure successful implementation of priority projects through contractor support and management. This position will perform complex project management duties; conduct quarterly project monitoring; coordinate with the fiscal team on RFPs and RFQ processes; negotiate contract statements of work with vendors; review and approve vendor deliverables and invoices; and develop, monitor, and track project plans. This position will maintain relationships with regional and statewide stakeholders, including vendors, consultants, and emergency and risk managers of other counties and the State of California. The UASI Project Manager is responsible for evaluating and analyzing project success and collaboration processes to inform and improve UASI programming.

Specific and essential duties assigned to this position include:

• Leading strategic projects and programs related to various priorities for the 12 Bay Area counties and 3 core cities represented by the Bay Area UASI, including emergency communications, cybersecurity, combatting domestic violent extremism, information and intelligence sharing, election security, community resilience, protection of soft targets and crowded places, increasing training and preparedness for public safety professionals, and threat and risk assessment.
• Chairing, facilitating, and managing regional working groups on a variety of specific priority topics, such as cybersecurity or community resilience, including facilitating meetings, tracking action items, developing reports and status updates, and performing required