Administrative Assistant, Chief Marketing Office

ROLE SUMMARY

The Administrative Lead reports directly to the Chief Marketing Officer and plays a vital role in supporting the leadership team. This position is responsible for comprehensive administrative support, including calendar management, meeting coordination, preparation of briefing materials, travel arrangements, and expense reporting. The role requires proactive problem-solving, independent task management, and the ability to anticipate and address the needs of the team. Additional responsibilities include supporting the planning and execution of meetings and events, managing purchase orders and invoices, and collaborating with internal and external stakeholders. 

Role Responsibilities

• Provide high-level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management. 
• Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in-person and virtual events. 
• Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow. 
• Support project management, special initiatives, and cross-functional communication as needed. 
• Build and maintain positive relationships with the internal and external executive offices  
• Oversee administrative coverage within the group and facilitate workflow among assistants. 
• Manage purchase orders and invoice tracking through Ariba and ePA3 systems. 
• Uphold confidentiality and exercise sound judgment in all matters. 

Basic Qualifications 

• 5+ years of experience as an executive administrative assistant or coordinator experience 
• High School diploma required 
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders 
• Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results 
• Strong verbal and written communication skills - ability to mobilize team members and engage leadership 
• Demonstrated project management experience 
• Business acumen, Decision making, and demonstrated flexibility 
• Ability to navigate internal organization/processes 
• Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills 
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint 
• Ability and willingness to handle special projects 

Preferred Qualifications 

• Undergraduate degree (BS/BA) or equivalent experience 

• 3-5 years of pharmaceutical industry experience preferred 

• Experience working at the executive administrative level at Pfizer 

Last Day to Apply: January 15, 2026

Location: NYHQ Hybrid

The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to sup