Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant to support the President, U.S. Oncology, Solid Tumor located in Horsham, PA.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Major Duties & Responsibilities:

• Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork.
• Liaison Role: Act as the bridge between the Leadership Team and key organizational partners.
• Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations.
• Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency.
• Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution.
• Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports.
• Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments.
• Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines.
• Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date.
• Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders.
• Onboarding & Transition: Help bring new team members onboard smoothly.
• Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism

Required Minimum Education:   

• High School/Secondary Education or Equivalent required.  Bachelor’s degree is preferred.

Required Knowledge, Skills, and Abilities:

• 7 years’ administrative experience in executive level support.
• Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels.
• Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members.
• Maintain confidentiality and handles sensitive information with professionalism and discretion.
• Skilled at balancing multiple priorities while adapting quickly to changing demands.
• Demonstrate strong verbal and written communication skills.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom.
• Experienced in managing complex calendars via Outlook.
• Work with a high sense of urgency while maintaining professionalism and attention to detail.
• Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities.
• Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment.
• Capable of multit