Accounts Payable Supervisor

Why work with YWCA Seattle King Snohomish? YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference. We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work – apply today!



What You'll DoThe AP Supervisor is a hands-on role, responsible for managing the Organization’s Accounts Payable processes, ensuring timely and accurate payment of all invoices. This role involves supervising the AP team, maintaining accurate financial records, ensuring compliance with internal policies and external regulations, and working closely with other departments to streamline processes and support the company’s overall financial goals. Note: This is a hybrid position, with a certain percentage of time spent working remotely and a certain percentage of time spent working out of a YWCA office.

Expectations of your role:

• Accounts Payable:
• Oversee the day-to-day operations of the Accounts Payable department.
• Develop, implement, and maintain systems, policies, and procedures to improve the efficiency of the AP department. Ensure all procedures comply with organizational policies, GAAP, and applicable laws and regulations.
• Ensure timely and accurate processing of AP: invoices, check requests, expense reports, and payments
• Ensure stale payments are managed timely and, where appropriate, escheated to the state as unclaimed property.
• Identify opportunities to streamline and automate AP processes.
• Prepare and present reports on AP metrics to Accounting management.
• Work closely with the finance and accounting teams to support month-end and year-end closing processes, including reconciliations and journal entries related to AP.
• Ad hoc projects as needed.
• Vendor Management:
• Establish and maintain strong relationships with select vendors, suppliers, and other external partners.
• Resolve any vendor-related issues, including discrepancies, disputes, or payment delays.
• Under the guidance of the Assistant Controller, negotiate payment and discount terms with vendors as necessary to optimize cash flow.
• Ensure W9s have been collected from all vendors and oversee the annual processing of 1099 mailings and timely filing with the IRS.
• Ensure policies and procedures are followed in verifying and safeguarding vendor payment details to reduce the risk of fraud.
• Team Leadership:
• Supervise, train, and mentor the AP team, providing guidance and support as needed.
• Set performance standards for the team and monitor performance to ensure efficiency and accuracy.
• Conduct performance reviews, provide feedback, and support career development for team members.
• Collaborate with other departments to streamline AP processes and improve efficiency.
• Race and Social Justice:
• Commitment to diversity, including sensitivity to the needs of residents and staff from diverse cultural and economic backgrounds.
• Participate and provide leadership in various ways for the agency’s Social Justice Initiative.
• Support the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism, and other oppressions play out in institutions and systems.
• Use the lens of social justice to review policies and procedures.
• Shows demonstrated ability to interact with people of different cultures.

Must have's to be successful:

• Bachelor’s degree in Accounting or Finance preferred
• 5 years of accounting experience in accounts payable or accounting
• 2 years of management or supervisory experience in an accounts payable or accounting-related function
• Meet deadlines with minimal supervision.
• Assertive, customer-oriented approach
• Excellent customer service skills for interaction with YWCA staff, funders, government agencies and program participants.
• Excellent oral and written communication skills
• High attention to detail and accuracy
• Proficient in Microsoft Office Suite (Excel, Outlook); SharePoint knowledge preferred

Hours, Rate, and Benefits

• Hourly Rate/Salary: $87,000 - $110,000
• Hours: 40 hours per week
• Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday, and sick leave plans
• At the time of hire, employees may enroll voluntarily in the Fidelity 403b Plan
• After two y